Book Image

IBM Lotus Notes 8.5 User Guide

By : Karen Hooper
Book Image

IBM Lotus Notes 8.5 User Guide

By: Karen Hooper

Overview of this book

IBM Lotus Notes is an integrated desktop client option providing security-rich e-mail and calendar capabilities with a powerful platform for collaborative business applications. Lotus Notes enables you to take your business communications to a new level efficiently, quickly and productively. Many of us use Lotus Notes in our work on a daily basis and being able to use it more efficiently and smartly will benefit our hectic work lives. This exciting user guide enables business users to master all these aspects simply and effectively.This book provides comprehensive coverage of Lotus Notes in its entirety. It is easy to follow the instructions as they come with clear explanations and screenshots. This book will introduce the important features of Lotus Notes and at the same time give business users a deeper and clearer understanding of basic functionality, providing the answers to many questions that are encountered while sending mails, using calendars, and working with Lotus Notes applications.This practical, hands-on user guide shows you how to master all of the new features of Lotus Notes 8.5. This book begins by exploring the client interface of Lotus Notes including the Open List, the Home Page, the Side Bar, as well as many other options. You will see how Sametime facilitates instant communication, and how to get the most out of it. Widgets— small applications that you can install in the Lotus Notes side bar— such as LinkedIn, Google Maps, World clocks, Wikipedia search, and more are discussed at length, enabling you to access valuable information and also customize the widgets quickly.Messaging is covered in detail, with many time saving features explored. You will learn how to manage your Contacts, and even offer access to others as required. Moving ahead, you will see how calendars can be used to manage time effectively, especially with meetings. Next you will explore Notes applications, and how to work remotely with Lotus Notes. Finally, we introduce Symphony, which is an office suite that is included in Lotus Notes. By following the practical, real-world examples, you will successfully master Lotus Notes and be able to get the most out of this diverse application.
Table of Contents (18 chapters)
IBM Lotus Notes 8.5 User Guide
Credits
Foreword
About the Author
About the Reviewers
Preface
Index

Addressing messages


We can address a message by either selecting a recipient's name from our contacts or the Corporate Directory. We can also type names directly into the To, Cc, and Bcc fields. If we type names directly, Lotus Notes uses a type-ahead feature that completes names based on the first few letters we type.

How to address a message

It is as simple as typing a person's name but there are some other options available as follows:

  1. When we create a message, our cursor will automatically go to the To field in the new message. If we know the person's name, we just need to type it and we will see a list of names appear. This list shows our most Recent Contacts as Lotus Notes keeps track of the people that we communicate with most often and moves those names to the top of our type-ahead list. Note that the list is not in alphabetical order.

  2. Many people have more than one e-mail address. If a person in our contacts has an alternative e-mail address, we would see an arrow as circled in the...