Book Image

IBM Lotus Notes 8.5 User Guide

By : Karen Hooper
Book Image

IBM Lotus Notes 8.5 User Guide

By: Karen Hooper

Overview of this book

IBM Lotus Notes is an integrated desktop client option providing security-rich e-mail and calendar capabilities with a powerful platform for collaborative business applications. Lotus Notes enables you to take your business communications to a new level efficiently, quickly and productively. Many of us use Lotus Notes in our work on a daily basis and being able to use it more efficiently and smartly will benefit our hectic work lives. This exciting user guide enables business users to master all these aspects simply and effectively.This book provides comprehensive coverage of Lotus Notes in its entirety. It is easy to follow the instructions as they come with clear explanations and screenshots. This book will introduce the important features of Lotus Notes and at the same time give business users a deeper and clearer understanding of basic functionality, providing the answers to many questions that are encountered while sending mails, using calendars, and working with Lotus Notes applications.This practical, hands-on user guide shows you how to master all of the new features of Lotus Notes 8.5. This book begins by exploring the client interface of Lotus Notes including the Open List, the Home Page, the Side Bar, as well as many other options. You will see how Sametime facilitates instant communication, and how to get the most out of it. Widgets— small applications that you can install in the Lotus Notes side bar— such as LinkedIn, Google Maps, World clocks, Wikipedia search, and more are discussed at length, enabling you to access valuable information and also customize the widgets quickly.Messaging is covered in detail, with many time saving features explored. You will learn how to manage your Contacts, and even offer access to others as required. Moving ahead, you will see how calendars can be used to manage time effectively, especially with meetings. Next you will explore Notes applications, and how to work remotely with Lotus Notes. Finally, we introduce Symphony, which is an office suite that is included in Lotus Notes. By following the practical, real-world examples, you will successfully master Lotus Notes and be able to get the most out of this diverse application.
Table of Contents (18 chapters)
IBM Lotus Notes 8.5 User Guide
Credits
Foreword
About the Author
About the Reviewers
Preface
Index

Out of office


Whenever we take annual leave, or we are away from the office, it is important to enable our Out of Office. When a colleague or customer sends us an e-mail, they get notified that we are not available with dates of when we are away, and more importantly, when we will be back in the office. In Lotus Notes 8.5, the notification of our absence is sent immediately.

I actually use my Out of Office not just for when I am on leave. I will enable it if I am training for the day as usually I can't get to my e-mails until later that day or the next day. I also enable it when I go to conferences or other business outings. We can edit our Out of Office to send a customized message for each occasion that we are away. The notification service sends replies only between the leaving and returning times we specify and sends one reply to each sender.

Enabling the Out of Office feature

The following are steps to enable this feature:

  1. From within Mail or Calendar, click the More button and then select...