Book Image

The Microsoft Outlook Ideas Book

By : Barbara March
Book Image

The Microsoft Outlook Ideas Book

By: Barbara March

Overview of this book

Microsoft Outlook, in tandem with Microsoft Exchange Server, provides a powerful environment for sharing information. This book will show you how to take advantage of that to construct solutions for your business or organization from the features of Outlook. This book is a collection of scenarios that incorporate and link many Outlook components to produce surprisingly powerful functionality. Without the need for code or specially-written applications, you will be extracting information from your Outlook Calendar, Contacts and Tasks folders to create solutions like these: Monitoring staff leave and printing schedules Managing meeting rooms and printing invoices Managing fleet vehicles, their records, and servicing Managing a school class calendar, student records, attendance, assignments, and reports

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The Microsoft Outlook Ideas Book
Barbara March
Mar, 2006 | 0 hours 0 minutes
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Table of Contents (8 chapters)
The Microsoft Outlook Ideas Book
The Microsoft Outlook Ideas Book
Credits
Credits
About the Author
About the Author
Preface
Preface
Free Chapter
1
The Calendar Folder
The Calendar Folder
A Meetings Schedule
A Record of Goods or Services
A Staff Leave Calendar
A Staff Leave Calendar—Daily View by Department
A Staff Leave Calendar—Sick Leave View
A Calendar View that Records Conference Costs
A Calendar View that Records Your Expenses
A To Do List for Calendar Items
Summary
2
The Contacts Folder
The Contacts Folder
A Distribution Lists View
A View of Suppliers of Goods or Services
Creating Views of Staff Data
A Length of Service and Leave Entitlement View
A Contacts Folder for Company Vehicles
Summary
3
The Tasks Folder
The Tasks Folder
Customizing Tasks Folder Views
The My Tasks View
Number of Days Left to Complete a Task
Linking Tasks to Contacts
Completed Assigned Tasks
Completed Tasks
Separate Tasks Folders
Summary
4
Whole Solutions
Whole Solutions
Our Company Solution
Our School Solution
Summary

Summary

In this chapter we have added extra dimensions to Outlook Calendars by uncovering some rather interesting ways to customize the views.

We can now manipulate Outlook to provide instant answers to any number of questions concerning the calendars that we manage. We have seen how we can store detailed information directly into calendar entries that can then be presented and printed in professional formats for individual or management use; information relating to staff leave, appointments and meetings, expenses, etc.

The examples given in this chapter are just a few illustrations of what Outlook can do and we are sure that now that you are aware of these features, you will be able devise powerful permutations that match your needs and those of your organization.

In the next chapter we shall apply similar and new techniques to Contacts folders that will revolutionize the way you think of Outlook Contacts.

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