Book Image

The Microsoft Outlook Ideas Book

By : Barbara March
Book Image

The Microsoft Outlook Ideas Book

By: Barbara March

Overview of this book

Microsoft Outlook, in tandem with Microsoft Exchange Server, provides a powerful environment for sharing information. This book will show you how to take advantage of that to construct solutions for your business or organization from the features of Outlook. This book is a collection of scenarios that incorporate and link many Outlook components to produce surprisingly powerful functionality. Without the need for code or specially-written applications, you will be extracting information from your Outlook Calendar, Contacts and Tasks folders to create solutions like these: Monitoring staff leave and printing schedules Managing meeting rooms and printing invoices Managing fleet vehicles, their records, and servicing Managing a school class calendar, student records, attendance, assignments, and reports
Table of Contents (8 chapters)

Completed Tasks


Once tasks are complete there is no need to keep them in the default Tasks folder any longer, so, to hold completed tasks for further manipulation, we shall create a subfolder of the default Tasks folder named !Completed Vehicle Repair Tasks.

Note

Creating a subfolder of the default Tasks folder ensures that user-defined fields created in the higher-level folder will also be available to the subfolder.

The !Completed Vehicle Repair Tasks folder will have two new views: one named Completed Repairs and the second named Completion Time Analysis.

The Completed Repairs View

This view will calculate the cost of the repairs undertaken.

  1. 1. Create a new view from the Define Views | New option and name the view Completed Repairs.

  2. 2. In the View Summary dialog box, click Fields, and select the fields: Icon, Created, Subject, Notes, Contacts, and Actual Work from the All Tasks field list and Job No and Make Model from the User-defined fields in folder list and click OK.

  3. 3. We will now create...