Book Image

The Microsoft Outlook Ideas Book

By : Barbara March
Book Image

The Microsoft Outlook Ideas Book

By: Barbara March

Overview of this book

Microsoft Outlook, in tandem with Microsoft Exchange Server, provides a powerful environment for sharing information. This book will show you how to take advantage of that to construct solutions for your business or organization from the features of Outlook. This book is a collection of scenarios that incorporate and link many Outlook components to produce surprisingly powerful functionality. Without the need for code or specially-written applications, you will be extracting information from your Outlook Calendar, Contacts and Tasks folders to create solutions like these: Monitoring staff leave and printing schedules Managing meeting rooms and printing invoices Managing fleet vehicles, their records, and servicing Managing a school class calendar, student records, attendance, assignments, and reports
Table of Contents (8 chapters)

Our School Solution


We are now going to create another scenario in Outlook that will incorporate and link more of its components. The Our School Solution will contain separate Contacts folders for students, study subjects, teachers, and classrooms. There will be a separate Calendar for the classes in each subject, a Tasks folder for distributing assignments and monitoring their progress, a Journal folder containing student progress reports and a Notes folder for recording detentions etc.

These items will be linked to the students’ contact records so that the Activities tab will show the classes they have attended, their detention record, the progress of their assignments and will have a direct link to their progress reports.

We shall begin by creating four separate Contacts folders.

Creating the Students Contacts Folders

  1. 1. Begin by creating new categories for each student class, e.g. 3a, 3b, etc.

  2. 2. Then create a new Contacts folder named Students and a new subfolder with the title of the...