Dynamics GP has the ability to apply prepayments to purchase orders directly in the PO window making it easy to deal with orders that require payment or deposits up front, including tax amounts.
There is some setup associated with prepayments. To activate PO prepayments, follow these steps:
Select Purchasing | Setup | Purchase Order Processing.
Check the box next to Allow Purchase Order Prepayments:
There are a few other optional selections as follows:
The Create manual prepayment from Purchase Order Processing box permits manual payments in addition to payments via the payable computer check process. If this box is not checked, the payment must be generated using the computer check process. Manual payments are appropriate for payments made outside of Dynamics GP, such as wire transfers.
Entering a password in Prepayment Password requires users to enter the password to create a prepayment.
The Prepayment Account field sets the account used to hold the...