Often, you may wish to add files to your presentation in order to share content with your audience. Examples of attachments include reports, short audio or video clips, and podcast transcripts. We will cover how to add attachments in this section.
Ensure that your attachment is NOT one of the following files:
.com: COM files; used for issuing commands to the operating system.exe: Executable files; used prevalently.bat: DOS batch files; very similar to COM files.vbs: Visual Basic script.js: JavaScript
The preceding file types are restricted due to security threats. Also note that the file size of any uploaded attachments must be less than 500 megabytes.
The steps for adding attachments are as follows:
Under the Things you can do menu within the presentation page, click on the Add link.
Either upload a file from your own computer by pressing the Choose File button or provide a Web URL to the file. Then be sure to provide a relevant title to represent the file.
Press the Save button to include the attachment with your presentation.
The preceding steps essentially attach your file to the presentation via the attachment tab. It is essential to allocate a relevant title that is referenced in the presentation so that your viewers can find it easily. There are also various other methods for presenting an attached file, illustrated in the following section.
Although the default attachment mode allows your users to download your content without issue, Brainshark has multiple attachment modes to allow different templates for presenting your content. This section will explore these various modes.
The steps for using other attachment modes are as follows:
Click on the Attachments tab above your presentation preferences.
Click on the Edit button for the attachment you wish to edit:
Select one or more of the following checkboxes to customize when your attachment will be prompted as shown in the following screenshot:
Show link on attachments tab will display the attachment throughout the presentation for the audience's convenience.
Show link with slide will only display the attachment on a given slide of your choosing. You can also choose to automatically launch the attachment either before or after the slide's audio is complete. Lastly, you can choose to pause the slide in order to give your audience a chance to download the attachment.
Auto-Launch when presentation is closed may be an option of interest when you wish to have the users download the attachment immediately after the presentation has concluded. An example of a use case is attaching notes involving your next presentation and launching the download after your current one is done.
The steps for deleting attachments are as follows:
Click on the Attachments tab above your presentation preferences.
Click on the Delete button for all attachments that you wish to get rid of and confirm with the pop-up dialog that you truly wish to delete the attachment.
Note that deleted attachments are not actually removed from the presentation until you press either Save, which will bring you back to the Presentation properties menu, or Apply, which will keep you on the same page.