Book Image

Working Smarter with Microsoft Outlook

By : Staci Warne
Book Image

Working Smarter with Microsoft Outlook

By: Staci Warne

Overview of this book

Millions of users across the globe spend their working hours using Microsoft Outlook to manage tasks, schedules, emails, and more. Post-pandemic, many organizations have started adopting remote working, and the need to stay productive in workspace collaboration has been increasing. Working Smarter with Microsoft Outlook takes you through smart techniques, tips, and productivity hacks that will help you become an expert Outlook user. This book brings together everything you need to know about automating your daily repetitive tasks. You’ll gain the skills necessary for working with calendars, contacts, notes, and tasks, and using them to collaborate with Microsoft SharePoint, OneNote, and many other services. You’ll learn how to use powerful tools such as Quick Steps, customized Rules, and Mail Merge with Power Automate for added functionality. Later, the book covers how to use Outlook for sharing information between Microsoft Exchange and cloud services. Toward the concluding chapters, you’ll get an introduction to Outlook programming by creating macros and seeing how you can integrate it within Outlook. By the end of this Microsoft Outlook book, you’ll be able to use Outlook and its features and capabilities efficiently to enhance your workspace collaboration and time management.
Table of Contents (25 chapters)
1
Part 1: Introduction to Outlook
3
Part 2: Email Essentials
8
Part 3: Beyond Email – Calendars, Contacts, Notes, and More
13
Part 4: How to: Share, Search, and Archive in Outlook
17
Part 5: Outlook Collaboration and Integration
19
Part 6: Powerful Ways to Automate Outlook

Chapter 2: Sending and Receiving Emails

Email has replaced the regular delivery of mail for many businesses and personal communications. No longer do we need stamps, paper, markers, or the time to run to the post office (although some do still utilize these services from time to time). On the whole, most of our communications can be done through email. There are all kinds of guidelines that you can follow to compose the finest emails. As you are composing your emails, there are three basic questions you want to be sure to answer with each of your emails:

  1. Is your message understandable?
  2. Is the intended message stated clearly?
  3. Is the flow of the email easy to follow?

With some simple planning and being aware that the reader must decode the meaning of the communications (because of the lack of nonverbal communication such as facial expressions and body language), you should focus attention on the way you are composing your emails. Using the suggestions presented...