Book Image

Microsoft 365 Fundamentals Guide

By : Gustavo Moraes, Douglas Romao
Book Image

Microsoft 365 Fundamentals Guide

By: Gustavo Moraes, Douglas Romao

Overview of this book

With its extensive set of tools and features for improving productivity and collaboration, Microsoft 365 is being widely adopted by organizations worldwide. This book will help not only developers but also business people and those working with information to discover tips and tricks for making the most of the apps in the Microsoft 365 suite. The Microsoft 365 Fundamentals Guide is a compendium of best practices and tips to leverage M365 apps for effective collaboration and productivity. You'll find all that you need to work efficiently with the apps in the Microsoft 365 family in this complete, quick-start guide that takes you through the Microsoft 365 apps that you can use for your everyday activities. You'll learn how to boost your personal productivity with Microsoft Delve, MyAnalytics, Outlook, and OneNote. To enhance your communication and collaboration with teams, this book shows you how to make the best use of Microsoft OneDrive, Whiteboard, SharePoint, and Microsoft Teams. You'll also be able to be on top of your tasks and your team's activities, automating routines, forms, and apps with Microsoft Planner, To-Do, Power Automate, Power Apps, and Microsoft Forms. By the end of this book, you'll have understood the purpose of each Microsoft 365 app, when and how to use it, and learned tips and tricks to achieve more with M365.
Table of Contents (18 chapters)

Using variables to store and change data

Reusing stored information is one of the best development practices and this applies to flows in Power Automate as well. This is the concept of variables in programming. The computer allocates some memory space to a certain value with a particular name, which will return the stored value whenever the name is used. When, in the previous section, we talked about the compose action, I mentioned the programming concept of the constant variable, that is, the value is stored in that name, but it cannot be changed.

When we need to separate a space to store a value and the compose action does not work, we use the set of actions from the Variable group. You can see some of the Actions in the following screenshot:

Figure 11.8 – Variable actions in Power Automate

When initializing a variable, you must define a unique name and type, and if you already have an initial value, you can define it. If the value you want is obtained...