Book Image

Microsoft 365 Fundamentals Guide

By : Gustavo Moraes, Douglas Romao
Book Image

Microsoft 365 Fundamentals Guide

By: Gustavo Moraes, Douglas Romao

Overview of this book

With its extensive set of tools and features for improving productivity and collaboration, Microsoft 365 is being widely adopted by organizations worldwide. This book will help not only developers but also business people and those working with information to discover tips and tricks for making the most of the apps in the Microsoft 365 suite. The Microsoft 365 Fundamentals Guide is a compendium of best practices and tips to leverage M365 apps for effective collaboration and productivity. You'll find all that you need to work efficiently with the apps in the Microsoft 365 family in this complete, quick-start guide that takes you through the Microsoft 365 apps that you can use for your everyday activities. You'll learn how to boost your personal productivity with Microsoft Delve, MyAnalytics, Outlook, and OneNote. To enhance your communication and collaboration with teams, this book shows you how to make the best use of Microsoft OneDrive, Whiteboard, SharePoint, and Microsoft Teams. You'll also be able to be on top of your tasks and your team's activities, automating routines, forms, and apps with Microsoft Planner, To-Do, Power Automate, Power Apps, and Microsoft Forms. By the end of this book, you'll have understood the purpose of each Microsoft 365 app, when and how to use it, and learned tips and tricks to achieve more with M365.
Table of Contents (18 chapters)

Collaboration and blocking downloading

To collaborate on a document, spreadsheet, or presentation, a file should be stored on Microsoft OneDrive or Microsoft SharePoint. Once you open a file that is stored on your computer and in the cloud, synchronized using OneDrive or SharePoint, you will see AutoSave switched to On at the top-left corner, as shown in Figure 15.7:

Figure 15.7 – AutoSave is enabled by default when the file is in the cloud

The next step is to share the file with people you want to collaborate with. Click on File and then Share, as shown in Figure 15.8:

Figure 15.8 – Sharing a document to collaborate

A new window will open, as shown in Figure 15.9. You can invite multiple people to collaborate on a single document. You just need to type their name or email address. The next step is to edit the link settings. You can add an expiration date, block downloading, allow or block editing, and more: