Book Image

Microsoft 365 Fundamentals Guide

By : Gustavo Moraes, Douglas Romao
Book Image

Microsoft 365 Fundamentals Guide

By: Gustavo Moraes, Douglas Romao

Overview of this book

With its extensive set of tools and features for improving productivity and collaboration, Microsoft 365 is being widely adopted by organizations worldwide. This book will help not only developers but also business people and those working with information to discover tips and tricks for making the most of the apps in the Microsoft 365 suite. The Microsoft 365 Fundamentals Guide is a compendium of best practices and tips to leverage M365 apps for effective collaboration and productivity. You'll find all that you need to work efficiently with the apps in the Microsoft 365 family in this complete, quick-start guide that takes you through the Microsoft 365 apps that you can use for your everyday activities. You'll learn how to boost your personal productivity with Microsoft Delve, MyAnalytics, Outlook, and OneNote. To enhance your communication and collaboration with teams, this book shows you how to make the best use of Microsoft OneDrive, Whiteboard, SharePoint, and Microsoft Teams. You'll also be able to be on top of your tasks and your team's activities, automating routines, forms, and apps with Microsoft Planner, To-Do, Power Automate, Power Apps, and Microsoft Forms. By the end of this book, you'll have understood the purpose of each Microsoft 365 app, when and how to use it, and learned tips and tricks to achieve more with M365.
Table of Contents (18 chapters)

SharePoint alerts

A great feature available in SharePoint that people usually forget about, or are simply not familiar with, is the SharePoint alerts that can be defined in lists and libraries.

You can predefine email notifications to yourself or other users that are sent by SharePoint when something changes.

Note

For some scenarios, this might be a better approach when sending notifications, rather than using Power Automate, since it does not require any other licensing or configuration outside of SharePoint.

You can set up alerts that will be sent under the following circumstances:

  • For all changes
  • When new items are added
  • When existing items are modified
  • When items are deleted

You can also configure filters to be applied to alerts, making sure that the pre-defined users are notified when the filter criteria are matched:

  • Anything changes
  • Someone else changes an item
  • Someone else changes an item created by me
  • Someone else changes...