Book Image

Google Workspace User Guide

By : Balaji Iyer
Book Image

Google Workspace User Guide

By: Balaji Iyer

Overview of this book

Google Workspace has evolved from individual Google services to a suite of apps that improve productivity and promote efficient collaboration in an enterprise organization. This book takes you through the evolution of Google Workspace, features included in each Workspace edition, and various core services, such as Cloud Identity, Gmail, and Calendar. You’ll explore the functionality of each configuration, which will help you make informed decisions for your organization. Later chapters will show you how to implement security configurations that are available at different layers of Workspace and also how Workspace meets essential enterprise compliance needs. You’ll gain a high-level overview of the core services available in Google Workspace, including Google Apps Script, AppSheet, and Google Cloud Platform. Finally, you’ll explore the different tools Google offers when you’re adopting Google Cloud and migrating your data from legacy mail servers or on-premises applications over to cloud servers. By the end of this Google Workspace book, you’ll be able to successfully deploy Google Workspace, configure users, and migrate data, thereby helping with cloud adoption.
Table of Contents (14 chapters)
Part 1: Getting Started – Google Workspace
Part 2: Data Security
Part 3: Data Integrations
Chapter 6: Designing Custom Applications
Part 4: Migrating Data

Data transfers within Google Workspace

Data movement and reclassification are triggered across multiple services inside Google Worskspace primarily due to user life cycle changes. One of the common use cases that trigger this data migration and movement is terminating a user and the decision that goes with handling the terminated user's data. In this section, we'll look at user life cycle changes and the data transfer decisions that go along with them.

User life cycle changes

Organizations go through employee churn on a regular basis. When an employee leaves the organization, invariably this question gets asked: "What do we do with a terminated employee's data?" As simple as it sounds, if we lay out the possible scenarios, data handling and retention decisions become complicated.

For instance, think of the following scenarios:

  • When a user's account is deleted, should all of the user's data be deleted as well?
  • What if the user...