Book Image

Google Workspace User Guide

By : Balaji Iyer
Book Image

Google Workspace User Guide

By: Balaji Iyer

Overview of this book

Google Workspace has evolved from individual Google services to a suite of apps that improve productivity and promote efficient collaboration in an enterprise organization. This book takes you through the evolution of Google Workspace, features included in each Workspace edition, and various core services, such as Cloud Identity, Gmail, and Calendar. You’ll explore the functionality of each configuration, which will help you make informed decisions for your organization. Later chapters will show you how to implement security configurations that are available at different layers of Workspace and also how Workspace meets essential enterprise compliance needs. You’ll gain a high-level overview of the core services available in Google Workspace, including Google Apps Script, AppSheet, and Google Cloud Platform. Finally, you’ll explore the different tools Google offers when you’re adopting Google Cloud and migrating your data from legacy mail servers or on-premises applications over to cloud servers. By the end of this Google Workspace book, you’ll be able to successfully deploy Google Workspace, configure users, and migrate data, thereby helping with cloud adoption.
Table of Contents (14 chapters)
Part 1: Getting Started – Google Workspace
Part 2: Data Security
Part 3: Data Integrations
Chapter 6: Designing Custom Applications
Part 4: Migrating Data

Transferring user data

In this section, we will look at options to transfer data from one user to another any time and also during user deletion. We will also have a peek at one of the lesser-known services – Google Takeout. We will be covering Google Takeout from both an administrator and a user's perspective.

First, we will look at transferring ownership of Google Drive contents between users.

Transferring Google Drive content

Contents in Google Drive from a user can be transferred anytime, not necessarily only during the deletion of users. We will swiftly explore those two scenarios in the next two subsections.

Transferring data any time

Administrators can transfer ownership of a user's file stored in Google Drive, including files in shared drives. The only caveat is that the target user must have enough storage to receive all the files from the user.

The following steps will transfer files in Google Drive:

  1. Log in to the Google Admin...