Book Image

Google Workspace User Guide

By : Balaji Iyer
Book Image

Google Workspace User Guide

By: Balaji Iyer

Overview of this book

Google Workspace has evolved from individual Google services to a suite of apps that improve productivity and promote efficient collaboration in an enterprise organization. This book takes you through the evolution of Google Workspace, features included in each Workspace edition, and various core services, such as Cloud Identity, Gmail, and Calendar. You’ll explore the functionality of each configuration, which will help you make informed decisions for your organization. Later chapters will show you how to implement security configurations that are available at different layers of Workspace and also how Workspace meets essential enterprise compliance needs. You’ll gain a high-level overview of the core services available in Google Workspace, including Google Apps Script, AppSheet, and Google Cloud Platform. Finally, you’ll explore the different tools Google offers when you’re adopting Google Cloud and migrating your data from legacy mail servers or on-premises applications over to cloud servers. By the end of this Google Workspace book, you’ll be able to successfully deploy Google Workspace, configure users, and migrate data, thereby helping with cloud adoption.
Table of Contents (14 chapters)
Part 1: Getting Started – Google Workspace
Part 2: Data Security
Part 3: Data Integrations
Chapter 6: Designing Custom Applications
Part 4: Migrating Data

Choosing the right edition

As a business owner, start by reviewing the differences of the editions in the previous section and categorizing your employees based on their types and the services they may consume. This will help in mapping the right type of users with the respective stock keeping units (SKU) license. For example, if there are temporary employees or interns who might not require all of the features of Google Workspace Business Plus, you can plan to have multiple license SKUs provisioned in your domain.

Let's review some sample user groups we generally see across various organizations:

  • Certain user groups may serve as content creators, whereas others could be consumers of data.
  • Field workers who are not consistently working from the same location may require additional security guardrails to ensure there is no accidental leakage of confidential information.
  • Executive users who not only travel frequently but also have interactions with external users. These types of users require enterprise-grade video conferencing, the ability to chat with users who are external to the domain, access through mobile devices, and a highly secure, encrypted framework.
  • Interns/temporary workers who do not create valuable content that requires data retention. These users would require active communication tools, mobile device management, and additional data loss prevention rules.

Beyond functional requirements, users can also be categorized based on geographical locations. This helps in deciding the data regions.

Once you have identified the license edition that would be best suited for your organization, it's time to decide the domain URL you would like to use to sign up for Google Workspace.