Book Image

Google Workspace User Guide

By : Balaji Iyer
Book Image

Google Workspace User Guide

By: Balaji Iyer

Overview of this book

Google Workspace has evolved from individual Google services to a suite of apps that improve productivity and promote efficient collaboration in an enterprise organization. This book takes you through the evolution of Google Workspace, features included in each Workspace edition, and various core services, such as Cloud Identity, Gmail, and Calendar. You’ll explore the functionality of each configuration, which will help you make informed decisions for your organization. Later chapters will show you how to implement security configurations that are available at different layers of Workspace and also how Workspace meets essential enterprise compliance needs. You’ll gain a high-level overview of the core services available in Google Workspace, including Google Apps Script, AppSheet, and Google Cloud Platform. Finally, you’ll explore the different tools Google offers when you’re adopting Google Cloud and migrating your data from legacy mail servers or on-premises applications over to cloud servers. By the end of this Google Workspace book, you’ll be able to successfully deploy Google Workspace, configure users, and migrate data, thereby helping with cloud adoption.
Table of Contents (14 chapters)
Part 1: Getting Started – Google Workspace
Part 2: Data Security
Part 3: Data Integrations
Chapter 6: Designing Custom Applications
Part 4: Migrating Data

Configuring users in Cloud Identity

Cloud Identity has a few options available to add users, as follows:

  • If there are few users to add, then the Google Admin console could be used to add users individually.
  • If you are adding several users at once, a comma-separated values (CSV) file could be used to upload and create users in the system.
  • If you are a large organization, GCDS could be useful for keeping users in sync with your existing Lightweight Directory Access Protocol (LDAP) directory.

It is important to come up with a naming convention for users that potentially results in username conflict resolution, prior to getting users uploaded to Cloud Identity. An organization-level standard will help users get standardized email addresses that are easy to remember. Administrators also have the option to review and edit user-defined usernames/email addresses.

Google Cloud Identity has certain rules when it comes to assigning usernames, as outlined here: