Book Image

Google Workspace User Guide

By : Balaji Iyer
Book Image

Google Workspace User Guide

By: Balaji Iyer

Overview of this book

Google Workspace has evolved from individual Google services to a suite of apps that improve productivity and promote efficient collaboration in an enterprise organization. This book takes you through the evolution of Google Workspace, features included in each Workspace edition, and various core services, such as Cloud Identity, Gmail, and Calendar. You’ll explore the functionality of each configuration, which will help you make informed decisions for your organization. Later chapters will show you how to implement security configurations that are available at different layers of Workspace and also how Workspace meets essential enterprise compliance needs. You’ll gain a high-level overview of the core services available in Google Workspace, including Google Apps Script, AppSheet, and Google Cloud Platform. Finally, you’ll explore the different tools Google offers when you’re adopting Google Cloud and migrating your data from legacy mail servers or on-premises applications over to cloud servers. By the end of this Google Workspace book, you’ll be able to successfully deploy Google Workspace, configure users, and migrate data, thereby helping with cloud adoption.
Table of Contents (14 chapters)
Part 1: Getting Started – Google Workspace
Part 2: Data Security
Part 3: Data Integrations
Chapter 6: Designing Custom Applications
Part 4: Migrating Data

Managing licenses

A user needs a license to use Google Workspace services.

When users are created, they automatically acquire a Cloud Identity-Free license and then become eligible to be assigned a Google Workspace license. If organizations prefer not to have all users in Google Workspace and would like to have only a few of them assigned Cloud Identity accounts, then that is possible as well.

For example, this situation may be applicable for short-term employees who are the recipients of Google Drive content, interns who read data but do not create content of their own, or for other employees who require access to applications that are hosted on GCP. Anyone who does not require Gmail access or authorization to create content can use Cloud Identity.

Google has clearly laid out the requirements for how users will be mapped to a service, as outlined here:

  • If an organization has more than one Google Workspace subscription or a mix of Cloud Identity and Cloud Identity...