Book Image

Google Workspace User Guide

By : Balaji Iyer
Book Image

Google Workspace User Guide

By: Balaji Iyer

Overview of this book

Google Workspace has evolved from individual Google services to a suite of apps that improve productivity and promote efficient collaboration in an enterprise organization. This book takes you through the evolution of Google Workspace, features included in each Workspace edition, and various core services, such as Cloud Identity, Gmail, and Calendar. You’ll explore the functionality of each configuration, which will help you make informed decisions for your organization. Later chapters will show you how to implement security configurations that are available at different layers of Workspace and also how Workspace meets essential enterprise compliance needs. You’ll gain a high-level overview of the core services available in Google Workspace, including Google Apps Script, AppSheet, and Google Cloud Platform. Finally, you’ll explore the different tools Google offers when you’re adopting Google Cloud and migrating your data from legacy mail servers or on-premises applications over to cloud servers. By the end of this Google Workspace book, you’ll be able to successfully deploy Google Workspace, configure users, and migrate data, thereby helping with cloud adoption.
Table of Contents (14 chapters)
Part 1: Getting Started – Google Workspace
Part 2: Data Security
Part 3: Data Integrations
Chapter 6: Designing Custom Applications
Part 4: Migrating Data

Sharing resources via Calendar

Google Workspace allows any shared resources in an organization to be effectively suggested and shared among users. These resources could be anything—conference rooms, company cars, bicycles, game rooms, and so on. Calendar provides a nifty way to let administrators add these resources under different categories and allow them to be surfaced via the Calendar interface.

Administrators typically start by adding a building first, then adding more resources such as rooms and audiovisual (AV) systems inside those buildings. Once complete, for instance, users would be able to reserve a room with Jamboard that is in Building 2, conference room 3.

Google Calendar's artificial intelligence/machine learning (AI/ML) feature works with shared resources that fall under the category of Meeting Space to automate room booking suggestions based on user preferences. The AI/ML feature looks at various heuristics, such as total participants in a meeting...