Book Image

Adobe Acrobat Ninja

By : Urszula Witherell
Book Image

Adobe Acrobat Ninja

By: Urszula Witherell

Overview of this book

Adobe Acrobat can help you solve a wide variety of problems that crop up when you work with PDF documents on a daily basis. The most common file type for business and communication, this compact portable document format is widely used to collect as well as present information, as well as being equipped with many lesser-known features that can keep your content secure while making it easy to share. From archive features that will keep your documents available for years to come to features related to accessibility, organizing, annotating, editing, and whatever else you use PDFs for, Acrobat has the answer if you know where to look. Designed for professionals who likely already use Adobe Acrobat Pro, this guide introduces many ideas, features, and online services, sorted and organized for you to easily find the topics relevant to your work and requirements. You can jump to any chapter without sifting through prior pages to explore the tools and functions explained through step-by-step instructions and examples. The information in some chapters may build on existing knowledge, but you are not expected to have an advanced level of prior experience. By the end of this book, you’ll have gained a solid understanding of the many capabilities of PDFs and how Acrobat makes it possible to work in a way that you will never miss good old ink and paper.

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Adobe Acrobat Ninja
Urszula Witherell
Mar, 2023 | 348 pages
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Table of Contents (16 chapters)
Preface
Preface
Who this book is for
What this book covers
To get the most out of this book
Acrobat technical requirements
Download the color images
Conventions used
Get in touch
Share Your Thoughts
Download a free PDF copy of this book
1
Chapter 1: Understanding Different Adobe Acrobat Versions and Services
Chapter 1: Understanding Different Adobe Acrobat Versions and Services
Adobe Acrobat Pro subscription
Adobe Acrobat Standard subscription
Adobe Acrobat Reader (free version)
Adobe Document Cloud
Adobe Acrobat online services
Adobe Acrobat Sign
The mobile PDF experience – Adobe mobile apps
Summary
Free Chapter
2
Chapter 2: Creating and Enhancing PDF Files from Scans
Chapter 2: Creating and Enhancing PDF Files from Scans
Creating a PDF by using a scanner
Enhancing a scanned image through OCR
Optimizing a scanned document
Summary
3
Chapter 3: Converting Microsoft Office Files to Adobe PDF Using PDFMaker
Chapter 3: Converting Microsoft Office Files to Adobe PDF Using PDFMaker
From authoring content to PDF output
Understanding PDFMaker
Evaluating content prepared for PDF conversion
Testing and comparing converted PDF files
Summary
4
Chapter 4: Modifying and Editing PDF Files
Chapter 4: Modifying and Editing PDF Files
Adding and organizing pages and page numbering
Adding, editing, and formatting text and images
Creating and editing bookmarks and links
Creating headers and footers
Creating watermarks
Introduction to accessibility tags
Summary
5
Chapter 5: Remediation for Accessibility in PDF Publications
Chapter 5: Remediation for Accessibility in PDF Publications
What is accessibility in a PDF publication?
Principles of building accessible documents
Understanding the Tags pane and tags
Working with accessibility tools
Summary
6
Chapter 6: Using Acrobat in a Document Review Process
Chapter 6: Using Acrobat in a Document Review Process
Overview of comment and markup tools
Email-based group review workflow
Working with comments
Using the document comparison feature
Adding stamps
Shared group review process using Adobe Cloud
Including Acrobat Reader users in a review process
Summary
7
Chapter 7: Creating and Modifying PDF Forms
Chapter 7: Creating and Modifying PDF Forms
Creating an interactive PDF form
Collecting data from filled-out PDF forms
Summary
8
Chapter 8: Adding Digital Signatures and Security Settings
Chapter 8: Adding Digital Signatures and Security Settings
PDF document password protection settings
Creating a digital ID and a signature
Signing a document
Understanding the validation process
Certifying a document
Summary
9
Chapter 9: Designing Multimedia Presentations
Chapter 9: Designing Multimedia Presentations
Adding multimedia using Rich Media tools
Adding audio to a presentation
Placing 3D objects
Preferences for running slideshows
PowerPoint slides conversion to PDF
Summary
10
Chapter 10: Integration with Adobe InDesign
Chapter 10: Integration with Adobe InDesign
Technical requirements
Accessibility design and workflow
Formatting considerations when creating layout in InDesign
Adding an alternate text description to images
Managing content structure in the Articles panel
Mapping InDesign text styles to PDF tags
Automating the creation of bookmarks
Preserving interactive and accessibility features when exporting to PDF
Document review and collaboration
Summary
11
Chapter 11: Using Acrobat for Professional Publishing
Chapter 11: Using Acrobat for Professional Publishing
PostScript and paper print requirements
Customizing PDF output quality using Distiller settings
Converting colors and working with Ink Manager
Working with Preflight
Summary
12
Chapter 12: Privacy, Bates Numbering, and Other Specialized Features for A Law Office
Chapter 12: Privacy, Bates Numbering, and Other Specialized Features for A Law Office
Redacting sensitive content
Removing hidden content and sanitizing a PDF document
Working with Bates numbering and options
Summary
13
Chapter 13: Acrobat Pro Tools, Shortcuts, References, and Mac Notes
Chapter 13: Acrobat Pro Tools, Shortcuts, References, and Mac Notes
Converting MS Office files to PDF on macOS
A complete list of Acrobat tools
Acrobat keyboard key shortcuts
Accessibility guidelines and list of tags
Feature comparison of different Acrobat versions
Sources for troubleshooting PDFs, updates, and fixes
Summary
14
Index
Index
Why subscribe?
15
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Acrobat technical requirements

These are the Windows system requirements:

  • Processor: Intel® or AMD processor – a 1.5GHz or faster processor
  • Operating system: Windows 11 (64-bit), Windows 10 (32-bit and 64-bit) version 1809 or later, Windows 8 or 8.1 (32-bit and 64-bit), Windows 7 SP1 (32-bit and 64-bit), or Windows Server – 2008 R2 (64-bit), 2012 (64-bit), 2012 R2 (64-bit), 2016 (64-bit), or 2019 (64-bit)
  • RAM: 2 GB of RAM
  • Hard disk space: 4.5 GB of available hard-disk space
  • Monitor resolution: 1024x768 screen resolution
  • Graphics card: Video hardware acceleration is optional

Here are the macOS system requirements:

  • Processor: Intel processor – M1 Apple Silicon processor
  • Operating system: macOS v10.15, macOS v11, or macOS v12
  • RAM: 2 GB of RAM
  • Hard disk space: 2.75 GB of available hard-disk space
  • Monitor resolution: 1024x768 screen resolution

To follow the step-by-step instructions in the book, you will need desktop versions of Adobe Acrobat Pro and MS Office installed. For chapters covering online services, you will need internet access and an Adobe account to sign in.

The Acrobat tab in MS Office applications needs to be available to access PDFMaker. If you don’t see it, visit this link with instructions on how to fix it: https://support.microsoft.com/en-us/topic/get-the-adobe-acrobat-tab-to-appear-b83cbba3-7bc1-4c75-b8dc-511e07a283f0.

Additionally, review the Changing the default application to open PDF section in Chapter 1, Understanding Different Adobe Acrobat Versions and Services, to see if you need to change any operating system preferences to open .pdf files in Adobe Acrobat Pro by double-clicking in a file browser. The default may be set to launch Adobe Reader.

Chapter 6 and Chapter 8 may require a friend to swap .pdf files with while testing reviewing and signature functions. You will have more fun too.

Chapter 10, Integration with Adobe InDesign, requires Adobe InDesign and Bridge installed.

You can follow the author on GitHub (https://github.com/Uwitherell) or make a connection with her on LinkedIn (https://www.linkedin.com/in/urszula-witherell-925a1020/).

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