Book Image

Microsoft 365 and SharePoint Online Cookbook

By : Gaurav Mahajan, Sudeep Ghatak
Book Image

Microsoft 365 and SharePoint Online Cookbook

By: Gaurav Mahajan, Sudeep Ghatak

Overview of this book

Microsoft Office 365 provides tools for managing organizational tasks like content management, communication, report creation, and business automation processes. With this book, you'll get to grips with popular apps from Microsoft, enabling workspace collaboration and productivity using Microsoft SharePoint Online, Teams, and the Power Platform. In addition to guiding you through the implementation of Microsoft 365 apps, this practical guide helps you to learn from a Microsoft consultant's extensive experience of working with the Microsoft business suite. This cookbook covers recipes for implementing SharePoint Online for various content management tasks. You'll learn how to create sites for your organization and enhance collaboration across the business and then see how you can boost productivity with apps such as Microsoft Teams, Power Platform, Planner, Delve, and M365 Groups. You'll find out how to use the Power Platform to make the most of Power Apps, Power Automate, Power BI, and Power Virtual Agents. Finally, the book focuses on the SharePoint framework, which helps you to build custom Teams and SharePoint solutions. By the end of the book, you will be ready to use Microsoft 365 and SharePoint Online to enhance business productivity using a broad set of tools.
Table of Contents (22 chapters)

Versioning settings, content approval, and document checkout

The Versioning Settings page lets you control various settings related to document life cycle management, such as document versioning, approval, Check out, and draft document visibility.

In this recipe, we will change the versioning settings to require document Check out. Enabling this option results in the users having to first check out the document before they can make changes to it. This essentially locks down the document exclusively for their editing use. Once a document is checked out, other users will not be able to edit that document unless it's checked in again by the user editing it. Anyone with Read access or higher can still view the document. However, the version of the document that they will see is the one that was last checked in. They will not show the edits that the user who checked out the document is currently making until after they Check in the document.

Getting ready