Book Image

IBM Lotus Notes 8.5 User Guide

By : Karen Hooper
Book Image

IBM Lotus Notes 8.5 User Guide

By: Karen Hooper

Overview of this book

IBM Lotus Notes is an integrated desktop client option providing security-rich e-mail and calendar capabilities with a powerful platform for collaborative business applications. Lotus Notes enables you to take your business communications to a new level efficiently, quickly and productively. Many of us use Lotus Notes in our work on a daily basis and being able to use it more efficiently and smartly will benefit our hectic work lives. This exciting user guide enables business users to master all these aspects simply and effectively.This book provides comprehensive coverage of Lotus Notes in its entirety. It is easy to follow the instructions as they come with clear explanations and screenshots. This book will introduce the important features of Lotus Notes and at the same time give business users a deeper and clearer understanding of basic functionality, providing the answers to many questions that are encountered while sending mails, using calendars, and working with Lotus Notes applications.This practical, hands-on user guide shows you how to master all of the new features of Lotus Notes 8.5. This book begins by exploring the client interface of Lotus Notes including the Open List, the Home Page, the Side Bar, as well as many other options. You will see how Sametime facilitates instant communication, and how to get the most out of it. Widgets— small applications that you can install in the Lotus Notes side bar— such as LinkedIn, Google Maps, World clocks, Wikipedia search, and more are discussed at length, enabling you to access valuable information and also customize the widgets quickly.Messaging is covered in detail, with many time saving features explored. You will learn how to manage your Contacts, and even offer access to others as required. Moving ahead, you will see how calendars can be used to manage time effectively, especially with meetings. Next you will explore Notes applications, and how to work remotely with Lotus Notes. Finally, we introduce Symphony, which is an office suite that is included in Lotus Notes. By following the practical, real-world examples, you will successfully master Lotus Notes and be able to get the most out of this diverse application.

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IBM Lotus Notes 8.5 User Guide
Karen Hooper
Aug, 2010 | 296 pages
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Table of Contents (18 chapters)
IBM Lotus Notes 8.5 User Guide
IBM Lotus Notes 8.5 User Guide
Credits
Credits
Foreword
Foreword
About the Author
About the Author
About the Reviewers
About the Reviewers
Preface
Preface
Free Chapter
1
First Impressions (The Client Interface)
First Impressions (The Client Interface)
Starting Lotus Notes—start your engines
Closing Lotus Notes
Exploring the interface—where, what, and how
Window tabs
Open List—better known as the button that says "Open"
Thumbnails
Homepage
Toolbars
SideBar
Lotus Notes browser
Preferences
Summary
2
To Chat or Not to Chat: Lotus Sametime
To Chat or Not to Chat: Lotus Sametime
What is Sametime
How to use Sametime
Setting Sametime preferences
Sametime help
Summary
3
Feeds
Feeds
Adding feeds
Reading feeds
Managing feeds
Summary
4
Working with Widgets
Working with Widgets
Widgets do what!
Widgets are where
Adding widgets
Widget options
Exploring Live Text
Summary
5
Mastering Lotus Notes Mail
Mastering Lotus Notes Mail
Accessing mail in Lotus Notes
Creating and replying to messages
Addressing messages
Formatting messages
Attachments
Viewing mail
Managing mail with folders
Mail icons
Spell check
Subject warning
Adding a signature to messages
Deleting messages and restoring from Trash
Summary
6
Lotus Notes Mail Tools
Lotus Notes Mail Tools
Senders' Colors and Recipient Icons
Collaboration history
Finding available time
Copy Into Tool
Follow Up feature
Stationery
Message recall
Spell check
Out of office
Junk mail
Rules
Mail size indicators and quotas
Archiving
Mail preferences
Context menu (right-click menu)
Adding tables and sections
Printing documents
Summary
7
Managing Contacts
Managing Contacts
Opening contacts
Touring contacts
Adding, editing, and synchronizing contacts
Importing and exporting contacts
Managing groups
Contact preferences
Allowing delegates to access our contacts
Printing contacts
Summary
8
Calendar and To Dos
Calendar and To Dos
Calendar tour
Adding to our calendar
Repeating appointments
Responding to meeting invitations
Creating meetings
Managing meetings—be the chair!
Calendar preferences
Rooms and resources
Printing the calendar
Calendar tools
Group calendars
To Dos
Summary
9
Working with Lotus Notes Applications
Working with Lotus Notes Applications
What is a Lotus Notes application
Creating an application from a template
Application properties
Changing application security
Opening applications
Links
Summary
10
Working Remotely (Replication/Synchronization)
Working Remotely (Replication/Synchronization)
Working offline in Lotus Notes
Preparing to work remotely
Enabling an application to be accessible offline (Creating Local Replicas)
Changing and managing locations
Keeping applications synchronized
Summary
11
Symphony
Symphony
What is Lotus Symphony
Documents overview
Spreadsheet overview
Presentation overview
Creating documents, spreadsheets, and presentations
Formatting options
Template organizer
File recovery
Exporting to PDF
Printing
Summary
Conclusion
Index
Index

About the Reviewers

Susan Bulloch has worked for IBM Lotus Software for 10 years in software support and development positions. Susan currently works as a Support Engineer on the Lotus Products SWAT Team, supporting the entire Lotus product line, specializing in Lotus Notes and Domino. She has worked with Lotus Notes and Domino since 1992 as an administrator, instructor, developer, and architect in the banking and utility industries. Susan has a Bachelor's degree in engineering and a Master's degree in Information Technology. She holds certifications in all current Lotus Notes and Domino product releases, and is actively involved in quality testing Beta versions of new IBM products. Susan is a frequent speaker at technical conferences, including Lotusphere, the View Admin conferences, and at regional user group conferences worldwide.

Karen Hobert is a Principal Analyst at Top Dog—an independent IT research analysis and consulting firm based in Los Angeles, CA. Karen is an enterprise-focused information technology research analyst, programmer, consultant, and educator with expertise in communication, collaboration, social software, content management, and enterprise data management technologies. She is also the author of courses and workshops on web-based business process applications and is a founding member of the Collaborative Strategy Guild.

Mary Beth Raven leads the user experience design team for Lotus Notes. She joined the Notes team in 2005 and started working on Lotus Notes 8. Prior to that, she worked on the user experience design of five versions of Lotus Sametime. Mary Beth has worked on user experience design at IBM, FTP software, and Digital Equipment Corporation. She has a Ph.D. in Rhetoric and Communication from Rensselaer Polytechnic Institute in Troy, NY, U.S.A.

Kathy Staples has over 20 years of experience in the IT Industry and has been in many roles, including helpdesk officer, software developer, network engineer/administrator, and technical sales. Kathy has spent the last 10 years with IBM in a technical sales role for Lotus Software, which has included a short period working with the Linux team to develop and maintain part of the Linux Kernel. Kathy has gained full certification in a number of disciplines, those being Novell, Microsoft, and Lotus.

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