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Essential Meeting Blueprints for Managers

By : Sharlyn Lauby
Book Image

Essential Meeting Blueprints for Managers

By: Sharlyn Lauby

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Essential Meeting Blueprints for Managers
Sharlyn Lauby
Mar, 2015 | 252 pages
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Table of Contents (12 chapters)
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1
Meeting Roles, Responsibilities, and Activities
Meeting Roles, Responsibilities, and Activities
Task and process roles within meetings
Task responsibilities within meetings
Process responsibilities within meetings
Meeting activities
Summary
2
Regularly Scheduled Status Updates
Regularly Scheduled Status Updates
Goal of the meeting
Common challenges and how to overcome them
Before the meeting
During the meeting
Using today's technology
After the meeting
5 tips for a better meeting
Summary
3
Brainstorming
Brainstorming
The goal of brainstorming
Common challenges when brainstorming
Before a brainstorming session
During the brainstorming session
Using improv techniques to improve idea generation
Using power to control the brainstorming environment
Using technology in your brainstorming session
After the brainstorming session
5 tips for better brainstorming
Summary
4
Networking Meetings
Networking Meetings
Networking goals
Types of networking meetings
Common networking challenges and how to overcome them
Before you go to a networking meeting
During the meeting
Connection power–how to get more of it
Technology and networking
After the networking meeting
5 tips for better networking
Summary
5
Training Meetings
Training Meetings
What is a training meeting?
The goal of a training meeting
Training meeting challenges
Before training occurs
During training
Modern perceptions about power and training
Technology in training
After training occurs
5 tips for better training
Summary
6
Employee Performance Conversations
Employee Performance Conversations
The goal of performance conversations
Common challenges when discussing performance
Before meeting with the employee
During the employee meeting
Using workplace power during the meeting
Technology versus a face-to-face meeting
After the meeting is over
5 tips for better performance conversations
Summary
7
Focus Groups
Focus Groups
What is a focus group?
Best use of focus groups
Common focus group challenges
Before the focus group
During the focus group
After the focus group
Using today's technology in focus groups
5 tips for better focus groups
Summary
8
Pitch Meetings
Pitch Meetings
How to develop a pitch
What's a pitch meeting?
The biggest challenge when pitching an idea
How to create support for your idea
Before the pitch meeting
During a pitch meeting
Take legitimate power seriously
Bringing technology into the meeting
After the pitch
5 tips for better pitch meetings
Summary
9
Strategic Planning
Strategic Planning
Creating a strategy and being strategic aren't the same thing
The business case for strategic planning
Strategic planning meeting benefits
Frequency of strategic planning meetings
Common strategic planning challenges
Before the strategic planning meeting
Step 1 – Formulation
Communicating company mission, vision, and values
Step 2 – Development
Step 3 – Implementation
Power and its impact on strategic planning
Bringing technology to strategic planning
Step 4 – Evaluation
5 tips for better strategic planning
Summary
10
Project Meetings
Project Meetings
What is a project team?
Roles within a project
The goal of a project meeting
Common project meeting challenges
Before a project meeting
During a project meeting
After a project meeting
Today's project management technology
5 tips for better project meetings
Summary
11
The Work Doesn't End When the Meeting is Over
The Work Doesn't End When the Meeting is Over
The meeting after the meeting
Gossip after the meeting
Recovering from a bad meeting
Monitoring progress after the meeting
Summary
References and Resources
References and Resources
Chapter 1, Meeting Roles, Responsibilities, and Activities
Chapter 2, Regularly Scheduled Status Updates
Chapter 3, Brainstorming
Chapter 4, Networking Meetings
Chapter 5, Training Meetings
Chapter 6, Employee Performance Conversations
Chapter 7, Focus Groups
Chapter 8, Pitch Meetings
Chapter 9, Strategic Planning
Chapter 10, Project Meetings
Chapter 11, The Work Doesn't End When the Meeting is Over

During the focus group

The facilitator of a focus group meeting wears lots of hats during a focus group session. It's not as easy as "ask a question and get an answer."

Tell participants the purpose

It's very important to get the focus group off on the right foot. There's a lot of information to convey to the group. I'm reminded of those restaurant servers who try to impress you by not writing down your order then have to come back and ask you to repeat yourself.

Don't try to impress everyone by remembering every little thing in your head, especially if you're collecting feedback from several focus groups for a single project. It's better to offer consistent information. Here's a sample script template you can use:

Good morning/afternoon/evening! I'd like to thank everyone for coming.

My name is [INSERT NAME] and I'm the [POSITION/TITLE] at [COMPANY]. With me today are [INTRODUCE ANYONE ELSE PRESENT]. We've been asked by [CLIENT] to conduct several focus groups on the subject of [TOPIC].

[PROVIDE...

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