As mentioned in Chapter 4, Schedule Management, all meetings and appointments have common characteristics including purpose, people, location, date, and time; that is, why, who, where, and when. These must be tracked on calendars or planners/organizers to ensure that the time slots are blocked. When the entries are made on the calendar, it helps us find available time and to avoid clashes, that is, to avoid scheduling two events at the same time.
Note
Make a note
Curiously, the existence of the appointment or meeting addresses the What? question, that is, the question "What is a meeting or appointment?" leads to the answer "A meeting or appointment is a scheduled encounter between relevant individuals at a specified place and time for a specific purpose." Many meetings and appointments also result in coming up with how something may be resolved. Thus, appointments and meetings address all the six questions, what, why, who, where, when, and how.