QuickBooks Desktop (QBD) comes in four editions:
- Mac
- Pro
- Premier
- Enterprise
Each edition varies in terms of the price, the number of users to which you can give access, and the features included.
The following table provides a summary of the cost and features included in each edition of QBD:
| QuickBooks for Mac | QuickBooks Pro | QuickBooks Premier | QuickBooks Enterprise | |
| Cost | $299.95 | $299.95 | $499.95 | $1,213/year* |
| Maximum number of users | 3 | 3 | 5 | 30 |
| Track income and expenses | ✓ | ✓ | ✓ | ✓ |
| Connect bank and credit card accounts | ✓ | ✓ | ✓ | ✓ |
| Manage accounts receivable | ✓ | ✓ | ✓ | ✓ |
| Manage accounts payable | ✓ | ✓ | ✓ | ✓ |
| Accept online payments | ✓ | ✓ | ✓ | ✓ |
| Number of financial reports included | 100+ | 100+ | 150+ industry-specific | 150+ advanced reporting |
| Send estimates | ✓ | ✓ | ✓ | ✓ |
| Track sales tax | ✓ | ✓ | ✓ | ✓ |
| Time tracking | ✓ | ✓ | ✓ | ✓ |
| Inventory tracking | ✓ | ✓ | ✓ | ✓ |
| Pay 1099 contractors | ✓ | ✓ | ✓ | ✓ |
| Create budgets/forecasting | ✓ | ✓ | ✓ | |
| iCloud document sharing | ✓ | |||
| Square import | ✓ | |||
| Automated payment reminders | ✓ | ✓ | ✓ | |
| Automatically add a customer PO number to invoice emails | ✓ | ✓ | ✓ | |
| Combine multiple emails | ✓ | ✓ | ✓ | |
| Smart Help | ✓ | ✓ | ✓ | |
| Industry-specific features | ✓ | ✓ | ||
| Mobile inventory barcode scanning | ✓ | |||
| Enhanced Pick, Pack, and Ship | ✓ |
As you can see from the preceding table, all four editions of QBD include the following features:
- Track income and expenses: Keep track of all sales to customers and expenses paid to vendor suppliers.
- Connect bank and credit card accounts: Connect all business bank and credit cards to QBO so transactions automatically download to the software.
- Manage accounts receivable: Invoice customers, enter payments, and stay on top of unpaid invoices.
- Manage accounts payable: Track unpaid bills, and pay them by check or through online banking before they are due.
- Accept online payments: Allow customers to pay their invoices online with debit/credit card, or through Automated Clearing House (ACH).
- Send estimates: Create a quote or proposal, and email it to prospective clients for approval.
- Track sales tax: Keep track of sales tax collected from customers, submit electronic payments to state and local authorities, and complete required state tax forms and filings.
- Give other users access: Give other users—such as a bookkeeper or an accountant—access to your data.
- Time tracking: Track hours worked by employees and contractors, so you can easily bill customers for completed work.
- Inventory tracking: Track inventory costs and quantities, using the average cost inventory method.
- Pay 1099 contractors: Keep track of payments made to independent contractors, and file the required tax forms at the end of the year.
QuickBooks Mac and Pro versions are priced at $299.95 and are identical when it comes to the features included. If your business falls into one of five industries (nonprofit, manufacturing and wholesale, professional services, contractor, or retail), you should consider choosing QuickBooks Premier, which starts at $499.95. Finally, if your business has extensive inventory requirements, QuickBooks Enterprise includes mobile inventory barcode scanning and the Enhanced Pick, Pack, and Ship feature that none of the other editions offer.
You now have a better understanding of the QBD product line. This information will go a long way to help you determine which desktop version is right for your business. In the next section, we will go into more detail about what is included in the four QBD versions.