Similar to customers, you can inactivate vendors you no longer do business with. This will maintain your existing vendor transactions that were previously recorded but remove the vendor from the vendor center.
Follow these steps to inactivate vendors in QuickBooks Online:
- Navigate to Vendors by clicking on Expenses on the left-hand menu bar and selecting Vendors, as shown in the following screenshot:
- Put a checkmark in the box next to the vendor you want to inactivate and select Make inactive, as shown in the following screenshot:
As mentioned previously, you cannot delete vendors but you can inactivate them. When you inactivate a vendor, QuickBooks will preserve the existing historical transactions but remove the vendor from the drop-down list so that it cannot be used in future transactions, such as purchase orders and bills.
To review the information covered in this section, watch this Intuit video tutorial, How to Manage Your Vendors...