Book Image

Efficiency Best Practices for Microsoft 365

By : Dr. Nitin Paranjape
Book Image

Efficiency Best Practices for Microsoft 365

By: Dr. Nitin Paranjape

Overview of this book

Efficiency Best Practices for Microsoft 365 covers the entire range of over 25 desktop and mobile applications on the Microsoft 365 platform. This book will provide simple, immediately usable, and authoritative guidance to help you save at least 20 minutes every day, advance in your career, and achieve business growth. You'll start by covering components and tasks such as creating and storing files and then move on to data management and data analysis. As you progress through the chapters, you'll learn how to manage, monitor, and execute your tasks efficiently, focusing on creating a master task list, linking notes to meetings, and more. The book also guides you through handling projects involving many people and external contractors/agencies; you'll explore effective email communication, meeting management, and open collaboration across the organization. You'll also learn how to automate different repetitive tasks quickly and easily, even if you’re not a programmer, transforming the way you import, clean, and analyze data. By the end of this Microsoft 365 book, you'll have gained the skills you need to improve efficiency with the help of expert tips and techniques for using M365 apps.
Table of Contents (15 chapters)
1
Section 1: Efficient Content Creation
7
Section 2: Efficient Collaboration
10
Section 3: Integration

Microsoft 365 best practices

We have had an exciting exploration of various Microsoft 365 apps. Here is a summary of what each app is designed to do and the most valuable features. This is an easy way to reinforce what we have already learned in the earlier chapters.

Word

  1. Create documents. Never do manual formatting.
  2. Always use styles so that you get the benefit of instant navigation, automatic table of contents, automatic numbering, drag and drop to rearrange topics, and more.
  3. Use Editor to refine your writing and improve your vocabulary.
  4. Use dictation to type text by talking. Choose from 20+ languages.
  5. Use Quick Parts for reusing content.

Lists

  1. Use Lists instead of Excel for tabular data entry.
  2. Create columns – date, choice, number, lookup, and more. Add mandatory columns and validations.
  3. Share with multiple people.
  4. Configure settings to make sure that users can see and edit only their own data.
  5. Connect to Excel...