Book Image

Efficiency Best Practices for Microsoft 365

By : Dr. Nitin Paranjape
Book Image

Efficiency Best Practices for Microsoft 365

By: Dr. Nitin Paranjape

Overview of this book

Efficiency Best Practices for Microsoft 365 covers the entire range of over 25 desktop and mobile applications on the Microsoft 365 platform. This book will provide simple, immediately usable, and authoritative guidance to help you save at least 20 minutes every day, advance in your career, and achieve business growth. You'll start by covering components and tasks such as creating and storing files and then move on to data management and data analysis. As you progress through the chapters, you'll learn how to manage, monitor, and execute your tasks efficiently, focusing on creating a master task list, linking notes to meetings, and more. The book also guides you through handling projects involving many people and external contractors/agencies; you'll explore effective email communication, meeting management, and open collaboration across the organization. You'll also learn how to automate different repetitive tasks quickly and easily, even if you’re not a programmer, transforming the way you import, clean, and analyze data. By the end of this Microsoft 365 book, you'll have gained the skills you need to improve efficiency with the help of expert tips and techniques for using M365 apps.
Table of Contents (15 chapters)
1
Section 1: Efficient Content Creation
7
Section 2: Efficient Collaboration
10
Section 3: Integration

Chapter 3: Creating Content for Effective Communication

In this chapter, we will learn how to create six types of content: documents, emails, notes, presentations, flowcharts, and web pages. We create content to communicate with others. Therefore, we will learn how to do the following:

  • Create content efficiently.
  • Make it easier for others to understand and use our content.

There are two common concepts for efficient content creation: using the right tool/feature in the right place and reuse.

You, as the creator, supply the base material – text, images, tables, videos, links, and so on. You should not perform any work manually that the app can do better than you. This includes formatting, coloring, and setting the fonts and layout. The app should help you. You should not help the app.

The second concept is about reuse. If you need to use the same content in multiple places (paragraph, table, diagram, email reply, and so on), you should not copy and...