Book Image

Efficiency Best Practices for Microsoft 365

By : Dr. Nitin Paranjape
Book Image

Efficiency Best Practices for Microsoft 365

By: Dr. Nitin Paranjape

Overview of this book

Efficiency Best Practices for Microsoft 365 covers the entire range of over 25 desktop and mobile applications on the Microsoft 365 platform. This book will provide simple, immediately usable, and authoritative guidance to help you save at least 20 minutes every day, advance in your career, and achieve business growth. You'll start by covering components and tasks such as creating and storing files and then move on to data management and data analysis. As you progress through the chapters, you'll learn how to manage, monitor, and execute your tasks efficiently, focusing on creating a master task list, linking notes to meetings, and more. The book also guides you through handling projects involving many people and external contractors/agencies; you'll explore effective email communication, meeting management, and open collaboration across the organization. You'll also learn how to automate different repetitive tasks quickly and easily, even if you’re not a programmer, transforming the way you import, clean, and analyze data. By the end of this Microsoft 365 book, you'll have gained the skills you need to improve efficiency with the help of expert tips and techniques for using M365 apps.
Table of Contents (15 chapters)
1
Section 1: Efficient Content Creation
7
Section 2: Efficient Collaboration
10
Section 3: Integration

Why storing files on the local drive is inefficient

Let's focus on the three most important reasons:

  • No backup: Everyone knows that the local hard disk can fail. But we still do not end up taking regular backups. One hard disk malfunction can wipe off years of your work. Too much risk, isn't it?
  • Stuck to your PC (or device): You save a file on a laptop/PC/Mac and then switch it off. Now, you are in another place and you need the file. What can you do? Nothing. You cannot access your own file when you need it. Unfair, isn't it?
  • Copies: This is the biggest enemy. Initially, it is just one file. But invariably, we need inputs from others. Now what? You send the file either as an email attachment or put it in a group chat. People edit the file and send it back. Congratulations! Now you have five copies! We waste a lot of time copy-pasting it into the sixth copy. Is the job done? Not yet. Another round, then one more… after some 27 copies, the final...