Book Image

Efficiency Best Practices for Microsoft 365

By : Dr. Nitin Paranjape
Book Image

Efficiency Best Practices for Microsoft 365

By: Dr. Nitin Paranjape

Overview of this book

Efficiency Best Practices for Microsoft 365 covers the entire range of over 25 desktop and mobile applications on the Microsoft 365 platform. This book will provide simple, immediately usable, and authoritative guidance to help you save at least 20 minutes every day, advance in your career, and achieve business growth. You'll start by covering components and tasks such as creating and storing files and then move on to data management and data analysis. As you progress through the chapters, you'll learn how to manage, monitor, and execute your tasks efficiently, focusing on creating a master task list, linking notes to meetings, and more. The book also guides you through handling projects involving many people and external contractors/agencies; you'll explore effective email communication, meeting management, and open collaboration across the organization. You'll also learn how to automate different repetitive tasks quickly and easily, even if you’re not a programmer, transforming the way you import, clean, and analyze data. By the end of this Microsoft 365 book, you'll have gained the skills you need to improve efficiency with the help of expert tips and techniques for using M365 apps.
Table of Contents (15 chapters)
1
Section 1: Efficient Content Creation
7
Section 2: Efficient Collaboration
10
Section 3: Integration

Benefits of storing files on OneDrive

In this section, we will cover the instant advantages you get by storing files on OneDrive. Other than saving to OneDrive, there is no extra effort involved.

AutoSave – no more file corruption

Often, while editing files, we forget to save. If the file hangs, we lose some of the changes. This will not happen when you start using OneDrive to store files. While you edit, OneDrive saves the file automatically. Always notice the AutoSave button and make sure it is on.

Figure 5.10 – AutoSave button

AutoSave drastically reduces the chances of file corruption and data loss.

Auto-versions – 500 versions (base file size counted quota)

No more Save As version 1, 2, 4, 5.32, and so on. OneDrive manages versions automatically. While you (and others) edit the file, versions save in the background. For each file, up to 500 versions are available. These versions are useful to view past changes and recover...