Book Image

Efficiency Best Practices for Microsoft 365

By : Dr. Nitin Paranjape
Book Image

Efficiency Best Practices for Microsoft 365

By: Dr. Nitin Paranjape

Overview of this book

Efficiency Best Practices for Microsoft 365 covers the entire range of over 25 desktop and mobile applications on the Microsoft 365 platform. This book will provide simple, immediately usable, and authoritative guidance to help you save at least 20 minutes every day, advance in your career, and achieve business growth. You'll start by covering components and tasks such as creating and storing files and then move on to data management and data analysis. As you progress through the chapters, you'll learn how to manage, monitor, and execute your tasks efficiently, focusing on creating a master task list, linking notes to meetings, and more. The book also guides you through handling projects involving many people and external contractors/agencies; you'll explore effective email communication, meeting management, and open collaboration across the organization. You'll also learn how to automate different repetitive tasks quickly and easily, even if you’re not a programmer, transforming the way you import, clean, and analyze data. By the end of this Microsoft 365 book, you'll have gained the skills you need to improve efficiency with the help of expert tips and techniques for using M365 apps.
Table of Contents (15 chapters)
1
Section 1: Efficient Content Creation
7
Section 2: Efficient Collaboration
10
Section 3: Integration

Managing multiple related tasks

If there are many related tasks in a project, that is also teamwork, but it requires more coordination and effort to work in a synchronized manner. The team needs to finish the project within time and budget constraints. It is usually a long-term activity.

How do we manage a project? You probably use a project management app such as Microsoft Project, Trello, Primavera, and so on. Even if you use a dedicated project management tool, a lot of coordination and collaboration happens outside that tool.

In this case, a group of people executes multiple tasks to achieve some goal or common objective. That is why we use the term "related tasks."

In many cases, there is no formal project. Despite that, a group of people (team) is executing related tasks (work) on a long-term basis. How do we manage this coordination? Let's take an example.

Problem – Email Overload

Let's assume we have a 15-person team and a project plan...