Tip 7: Saving to a Read-Only Format
If you need to share information in a workbook with someone — and be assured that the information remains intact and isn’t altered — you have several choices.
Send a printed copy
Printing a workbook on paper is the low-tech approach. If the recipient is not nearby, this option may also require some type of delivery service.
Send an electronic copy in the form of a PDF file
PDF files (for Portable Document Format) is a common file format, and just about everyone has software installed that displays PDF files.
To save a workbook as a PDF file, choose File⇒Export⇒Create PDF/XPS Document and click the Create PDF/XPS button to display the Publish as PDF or XPS dialog box. Click the Options button for additional options:
→ Choose the pages
→ Specify what to save (the current range selection, the selected sheet(s), or the entire workbook
→ Save document properties and...