With the setup of Analytical Accounting that we have covered so far in this recipe, we are now able to start entering transactions, and record the additional information via the transaction dimensions.
To enter a payable transaction with Analytical Accounting information, perform the following steps:
Open the Purchase Order Entry window in Dynamics GP by selecting Purchasing from the navigation pane on the left, and then clicking on Purchase Order Entry in the area page under Transactions.
Leave the Type: field as Standard, and tab through the PO Number field to have a purchase order number assigned.
Enter
IMAGEMAK0001in the Vendor ID field.
Enter
MARKETINGin the Item field.Enter
Eachin the U of M field.Enter a unit cost of
$10,000in the Unit Cost field.Enter
Online Marketingin the Description field.Enter
NORTHin Site ID.Click on the blue expansion arrow button next to the Item field header to open Purchase Item Detail Entry.
Click on the Analytical Accounting button next to the Purchases Account field to open the Analytical Purchase Order Entry window.
Change the Assign % field to
66.67%.Enter
ONLINEADSin the Alphanumeric column of the scrolling window.Enter
Online adverts via adsensein the Reference field (this field is restricted to 30 characters).Click on the Assign % column on the second row, and enter
33.33%.Enter
Sponsored tweetsin the Reference field.
Enter
TWITTERin the first row of the Alphanumeric column.Click on OK to save, and close the Analytical Payables Transaction Entry window.
Click on Save, and close the Purchasing Item Detail Entry window.
Click on Save, and then close the Purchase Order Entry window.
Analytical Accounting transaction dimension information can be broken down on each distribution line by changing the Originating Amount or Assign % values on the Analytical Payables Transaction Entry window, and then entering an Originating Amount or Assign % on the next line, in the scrolling window.
Microsoft Dynamics GP 2013 has seen several enhancements to the Analytical Accounting series such as integration to the Fixed Asset Management and the ability to duplicate analysis information when copying a transaction.
Analysis information can be copied for three types of transactions: Purchase Orders, Sales Orders, and posted General Ledger transactions.
In each of the copy transaction windows, a new checkbox has been added. For example, in the Copy Journal Entry window, a new Copy Analytical Accounting Information checkbox has been added.
The same functionality has been added to the copy of Purchase and Sales Orders.
In Dynamics GP 2013, Fixed Asset Management has been enhanced to allow the entry of analysis information for distribution accounts, which are linked to an account class. With the batch enhancements also added to Fixed Assets General Ledger Posting, the analysis information can be saved prior to posting the batch.