If you are activating Analytical Accounting in a Dynamics GP system which already had fiscal years closed, then you need to run the Transfer Transaction Data to History utility. This window is used to transfer analytical transaction information for closed years to the history and, in order to prevent duplicate brought forward balances, it is important that the transfer is completed before transactions are posted to a closed year or before closing an open year.
To transfer analysis information for closed years to history:
Open the Transfer Transaction Data to History window in Dynamics GP by selecting Financial from the navigation pane on the left, and then clicking on Move Data To History in the area page under Utilities | Analytical Accounting.
Select the action to perform:
Transfer transaction detail to history will transfer all analysis information for the earliest closed year to the history.
Consolidate transactions and transfer detail to history will consolidate transactions in the closed year based on the alphanumeric transaction dimensions marked for inclusion in the year-end close process. The analysis information will be moved to the history and closing balances brought forward to the next year.
Print transfer preview report only allows you to print a report showing what the transfer will do.
After selecting one of the three options, click on the OK button.