Book Image

Microsoft Dynamics GP 2013 Financial Management

By : Ian Grieve
Book Image

Microsoft Dynamics GP 2013 Financial Management

By: Ian Grieve

Overview of this book

Microsoft Dynamics GP 2013 is a mature accounting software, ERP application, which is aimed at making life easier for financial professionals. This book is to assist readers in improving their use of Microsoft Dynamics GP by showing them how to get the most out of the financial aspect of the system. Microsoft Dynamics GP 2013 Financial Management is intended to add value to your organization by making use of additional modules and processes by introducing readers, new or experienced, to some of the financial management modules of Dynamics GP, such as Analytical Accounting, Cash Flow Management, and Encumbrance Management. Microsoft Dynamics GP 2013 Financial Management introduces the six essential financial modules. You will get acquainted with accounting to enable reporting, before gaining an oversight into inflow and outflow of cash. Budget studies cover all aspects of budget use in Dynamics GP for comparing actual figures against the budgets created and maintained within the system. The final chapters cover PO Commitments and Encumbrance Management; two sides of the same coin. Both modules allow for the control of purchasing by either committing or encumbering the transactions and preventing overspending.
Table of Contents (14 chapters)
Microsoft Dynamics GP 2013 Financial Management
Credits
About the Author
Acknowledgement
About the Reviewers
www.PacktPub.com
Preface
Index

Setting up Encumbrance Management


When Encumbrance Management is being configured, it is recommended that all other users log out of Dynamics GP.

To set up Encumbrance Management, perform the following steps:

  1. Open the Encumbrance Setup window in Dynamics GP by selecting Purchasing from the Navigation Pane on the left, and then clicking on Encumbrance Management in the area page under Setup.

  2. Mark the Enable Encumbrance Management checkbox.

  3. Leave Budget Type set to General Ledger Budgets. Encumbrance Management also allows encumbrances against Analytical Accounting and Grant Management budgets, but in this book we will focus on using the standard General Ledger budgets that we looked at in Chapter 3, Budget Creation and Maintenance.

  4. Set the Tracking Method to Period so that the purchase order line amounts are compared to the budget and actual amounts for the period. The other options available for Tracking Method are:

    • Fiscal Year, where the purchase line amount is compared to the total budget and...