Some words to the wise to help you avoid some common pitfalls.
Following are the steps for organizing the project at the desktop level:
Determine a location for a folder that will hold items relating to your project that will not require being moved.
Create a folder and name it something that is clear and concise, for example, either
[Project Name] Materialsor[Project Name] Assets.Inside that main folder, create additional folders for
Avid Project Backups, files you will link to using the Avid Media Access (AMA) feature,Music,SoundEffects,Imports_Stills,Imports_MotionGraphics,PhotoshopMasters,Fonts,AfterEffectsProjects, and any others you think you'll need.
By keeping everything organized and in a consistent location, you will have a much easier time keeping track of assets and changes to assets. Further, backing up, moving, archiving, or re-importing the assets will be easier.
The trick is to remember to copy assets into this folder before putting them to use in any way within your project. For example, copy music and sound effects from a CD to this folder, then import the audio file that's in the folder (rather than directly off the CD) into a Media Composer, or copy into this folder any fonts that you download before adding them to your operating system.