Book Image

The Microsoft Outlook Ideas Book

By : Barbara March
Book Image

The Microsoft Outlook Ideas Book

By: Barbara March

Overview of this book

Microsoft Outlook, in tandem with Microsoft Exchange Server, provides a powerful environment for sharing information. This book will show you how to take advantage of that to construct solutions for your business or organization from the features of Outlook. This book is a collection of scenarios that incorporate and link many Outlook components to produce surprisingly powerful functionality. Without the need for code or specially-written applications, you will be extracting information from your Outlook Calendar, Contacts and Tasks folders to create solutions like these: Monitoring staff leave and printing schedules Managing meeting rooms and printing invoices Managing fleet vehicles, their records, and servicing Managing a school class calendar, student records, attendance, assignments, and reports
Table of Contents (8 chapters)

Customizing Tasks Folder Views


Perhaps the first custom views that we should create for the default Tasks folder are those that filter the three types of Assignment, separately.

  1. 1. There is a predefined view in Outlook named Assignment and the filter condition for this view is as follows:

Field

Condition

Value

Assigned

equals

Assigned by me

It would be helpful if the name of the view could reflect the fact that it is filtering tasks created by you and assigned to someone else, and the only way to achieve that is to copy the view and rename the copy Assigned by me.

  1. 2. We can then create another copy of the Assignment view, rename it Assigned to me and change the filter condition to:

Field

Condition

Value

Assigned

equals

Assigned to me

  1. 3. For the third type of task, one created by you and for you, create a third copy of the Assignment view, rename it My Tasks, and change the filter condition to:

Field

Condition

Value

Assigned

equals

Not Assigned

The alternative...