Book Image

Microsoft Dynamics GP 2013 Financial Management

By : Ian Grieve
Book Image

Microsoft Dynamics GP 2013 Financial Management

By: Ian Grieve

Overview of this book

Microsoft Dynamics GP 2013 is a mature accounting software, ERP application, which is aimed at making life easier for financial professionals. This book is to assist readers in improving their use of Microsoft Dynamics GP by showing them how to get the most out of the financial aspect of the system. Microsoft Dynamics GP 2013 Financial Management is intended to add value to your organization by making use of additional modules and processes by introducing readers, new or experienced, to some of the financial management modules of Dynamics GP, such as Analytical Accounting, Cash Flow Management, and Encumbrance Management. Microsoft Dynamics GP 2013 Financial Management introduces the six essential financial modules. You will get acquainted with accounting to enable reporting, before gaining an oversight into inflow and outflow of cash. Budget studies cover all aspects of budget use in Dynamics GP for comparing actual figures against the budgets created and maintained within the system. The final chapters cover PO Commitments and Encumbrance Management; two sides of the same coin. Both modules allow for the control of purchasing by either committing or encumbering the transactions and preventing overspending.
Table of Contents (14 chapters)
Microsoft Dynamics GP 2013 Financial Management
Credits
About the Author
Acknowledgement
About the Reviewers
www.PacktPub.com
Preface
Index

Entering a Purchase Order Commitment


Now that we have enabled PO Commitments and selected the budget to use for the commitments, it is time to enter a transaction.

This example will show a standard PO for a narrative item being entered, which exceeds the budget value.

To enter a Purchase Order Commitment, perform the following steps:

  1. Open the Purchase Order Entry window in Dynamics GP by selecting Purchasing from the Navigation Pane on the left, and then clicking on Assignment in the area page under Transactions.

  2. Set Standard in the Type: field, and tab through the PO Number field to have one assigned.

  3. Enter BEAUMONT0001 in the Vendor ID field.

  4. Enter BUILDING WORK in the Item field.

  5. Tab through and enter Each in the U of M field.

  6. Enter a quantity of 1 in the Quantity Ordered field.

  7. Enter $20,000.00 in the Unit Cost field.

  8. Enter Building work in the Description field.

  9. Enter SOUTH in the Site ID field.

  10. A question dialog will be displayed, if the amount being entered is for more than the budget for the...