Book Image

The Microsoft Outlook Ideas Book

By : Barbara March
Book Image

The Microsoft Outlook Ideas Book

By: Barbara March

Overview of this book

Microsoft Outlook, in tandem with Microsoft Exchange Server, provides a powerful environment for sharing information. This book will show you how to take advantage of that to construct solutions for your business or organization from the features of Outlook. This book is a collection of scenarios that incorporate and link many Outlook components to produce surprisingly powerful functionality. Without the need for code or specially-written applications, you will be extracting information from your Outlook Calendar, Contacts and Tasks folders to create solutions like these: Monitoring staff leave and printing schedules Managing meeting rooms and printing invoices Managing fleet vehicles, their records, and servicing Managing a school class calendar, student records, attendance, assignments, and reports
Table of Contents (8 chapters)

Creating Views of Staff Data


When you are constructing a new view, you may find that too many fields result in the viewing area being cramped and data not being easily visible. In this case, consider combining related fields into one new field. For example, you may want to include the contact details of the next of kin in your view of staff data, in which case, create a new combination field as follows:

Option

Value

Name

Next of Kin

Type

Combination

Formula

Edit

Fields

[Spouse] ~ [Home Phone]

There is a vast amount of information that can be held about staff that would be useful to store in one place, and Outlook can be that place. Outlook can store not only contact information, but also information about the company equipment that is issued to staff members e.g. mobile phones, laptops, and cars; about staff length of service and leave entitlement; about training and courses attended; about salary progression, commission and bonuses, etc.

The examples we will now...