Book Image

The Microsoft Outlook Ideas Book

By : Barbara March
Book Image

The Microsoft Outlook Ideas Book

By: Barbara March

Overview of this book

Microsoft Outlook, in tandem with Microsoft Exchange Server, provides a powerful environment for sharing information. This book will show you how to take advantage of that to construct solutions for your business or organization from the features of Outlook. This book is a collection of scenarios that incorporate and link many Outlook components to produce surprisingly powerful functionality. Without the need for code or specially-written applications, you will be extracting information from your Outlook Calendar, Contacts and Tasks folders to create solutions like these: Monitoring staff leave and printing schedules Managing meeting rooms and printing invoices Managing fleet vehicles, their records, and servicing Managing a school class calendar, student records, attendance, assignments, and reports
Table of Contents (8 chapters)

A Length of Service and Leave Entitlement View


We will now describe how to create a new view of a Contacts Folder called Length of Service that will show the length of service and the amount of leave that each staff member is entitled to. This information will enable us to enter the correct leave entitlement into the Entitlement field in the Staff Leave calendar that we created in the last chapter.

The following view should be created in the Contacts folder that contains staff data and the view utilizes the details of a company policy that allows staff members the following numbers of days leave depending on their length of service:

No of years service

No of days leave

10 years or more

30 days

5 years or more

25 days

Less than 5 years

22 days

Creating the Contacts View

  1. 1. Create a new table-type view from the Define Views | New option and name the view Length of Service.

  2. 2. In the View Summary dialog box, click Fields, and select the fields: Full Name, and Job Title, and click OK.

  3. 3...