Book Image

The Microsoft Outlook Ideas Book

By : Barbara March
Book Image

The Microsoft Outlook Ideas Book

By: Barbara March

Overview of this book

Microsoft Outlook, in tandem with Microsoft Exchange Server, provides a powerful environment for sharing information. This book will show you how to take advantage of that to construct solutions for your business or organization from the features of Outlook. This book is a collection of scenarios that incorporate and link many Outlook components to produce surprisingly powerful functionality. Without the need for code or specially-written applications, you will be extracting information from your Outlook Calendar, Contacts and Tasks folders to create solutions like these: Monitoring staff leave and printing schedules Managing meeting rooms and printing invoices Managing fleet vehicles, their records, and servicing Managing a school class calendar, student records, attendance, assignments, and reports
Table of Contents (8 chapters)

A Contacts Folder for Company Vehicles


Let’s now take a real leap of imagination and consider that if our company has a fleet of vehicles, why can’t we store the details in a Contacts folder? These details could include the make, model, year of manufacture, registration number, mileage, and date of service; perhaps we could even get Outlook to remind us when the vehicles should be serviced.

This amount of very specific data would need to be held in a separate Contacts folder. So the first action would be to create a new suitably named Contacts folder, not for people but for company cars.

Creating the Contacts View

Rather than modify an existing view, create a new view as follows:

  1. 1. Create a new table type view from the Define Views | New option and name the view Company Vehicles.

  2. 2. In the View Summary dialog box, click Fields, and select the fields: Full Name, Birthday, and Contacts and click OK.

  3. 3. We will now create the following five new manual fields:

Name

Type

Format

Purpose

Make...