Book Image

The Microsoft Outlook Ideas Book

By : Barbara March
Book Image

The Microsoft Outlook Ideas Book

By: Barbara March

Overview of this book

Microsoft Outlook, in tandem with Microsoft Exchange Server, provides a powerful environment for sharing information. This book will show you how to take advantage of that to construct solutions for your business or organization from the features of Outlook. This book is a collection of scenarios that incorporate and link many Outlook components to produce surprisingly powerful functionality. Without the need for code or specially-written applications, you will be extracting information from your Outlook Calendar, Contacts and Tasks folders to create solutions like these: Monitoring staff leave and printing schedules Managing meeting rooms and printing invoices Managing fleet vehicles, their records, and servicing Managing a school class calendar, student records, attendance, assignments, and reports
Table of Contents (8 chapters)

Separate Tasks Folders


A separate Tasks folder can be just a To Do List and the tasks can be made to seem less overwhelming and more manageable when the tasks are grouped into categories that indicate their priority.

Outlook’s priority grading of Low, Normal, and High is not always adequate so you may prefer to have a task grading system of Urgent, Today, This Week, and Sometime, or a numbering system that will order task priority by number, or a more explicit system that separates tasks into the actions required; for example, Email, Phone, Write, Visit, Delegate, or even a combination of all three.

A Tasks To Do List

  1. 1. Create a new Tasks folder named Tasks To Do List.

  2. 2. Create a new table type view from the Define Views | New option and name the view All To Do Tasks.

  3. 3. In the View Summary dialog box, click Fields, and select the fields: Complete, Subject, and Due Date, and click OK.

  4. 4. Create the following two new manual fields:

Name

Type

Format

Purpose

Category

Text

Text

...