Book Image

Office 365 User Guide

By : Nikkia Carter
Book Image

Office 365 User Guide

By: Nikkia Carter

Overview of this book

Microsoft Office 365 combines the popular Office suite with next-generation cloud computing capabilities. With this user guide, you'll be able to implement its software features for effective business communication and collaboration. This book begins by providing you with a quick introduction to the user interface (UI) and the most commonly used features of Office 365. After covering the core aspects of this suite, you'll learn how to perform various email functions via Exchange. Next, you will learn how to communicate using Skype for Business and Microsoft Teams. To boost your productivity, this book will help you learn everything from using instant messaging to conducting audio and web conferences, and even accessing business information from any location. In the final chapters, you will learn to work in a systematic style using file management and collaboration with OneDrive for Business using SharePoint. By the end of this book, you'll be equipped with the knowledge you need to take full advantage of Office 365 and level up your organization's productivity.
Table of Contents (23 chapters)
Free Chapter
1
Section 1: Understanding Office 365
4
Section 2: Managing Microsoft Exchange
10
Section 3: Skype for Business and Microsoft Teams
14
Section 4: OneDrive for Business
17
Section 5: Collaboration Using SharePoint

What are Lists?

When you think of a list, think of a spreadsheet. You can think of the Lists in SharePoint as spreadsheets that you and your co-workers can simultaneously use on the internet. Like a spreadsheet, the focus of the list is the data. It has columns and rows and you fill in data line by line. Each row of data in a SharePoint list is called an item. Unlike a spreadsheet, you can attach a file to each line of data.

Attaching a file to a line of data in a SharePoint list is not a best practice. It can lead to a multitude of problems down the road. It is very difficult to get those files back out of the list when that data needs to be moved or the files removed from the items in the list and placed somewhere else. The best practice is to use a library (discussed in Chapter 15, Performing Different File Operations on SharePoint).

Like a spreadsheet, a list can be filled...