Book Image

Microsoft 365 Fundamentals Guide

By : Gustavo Moraes, Douglas Romao
Book Image

Microsoft 365 Fundamentals Guide

By: Gustavo Moraes, Douglas Romao

Overview of this book

With its extensive set of tools and features for improving productivity and collaboration, Microsoft 365 is being widely adopted by organizations worldwide. This book will help not only developers but also business people and those working with information to discover tips and tricks for making the most of the apps in the Microsoft 365 suite. The Microsoft 365 Fundamentals Guide is a compendium of best practices and tips to leverage M365 apps for effective collaboration and productivity. You'll find all that you need to work efficiently with the apps in the Microsoft 365 family in this complete, quick-start guide that takes you through the Microsoft 365 apps that you can use for your everyday activities. You'll learn how to boost your personal productivity with Microsoft Delve, MyAnalytics, Outlook, and OneNote. To enhance your communication and collaboration with teams, this book shows you how to make the best use of Microsoft OneDrive, Whiteboard, SharePoint, and Microsoft Teams. You'll also be able to be on top of your tasks and your team's activities, automating routines, forms, and apps with Microsoft Planner, To-Do, Power Automate, Power Apps, and Microsoft Forms. By the end of this book, you'll have understood the purpose of each Microsoft 365 app, when and how to use it, and learned tips and tricks to achieve more with M365.
Table of Contents (18 chapters)

Freeing up space and storing files on demand

The possibility of having files from several devices synchronized on any device is efficient for productivity, but if done in the traditional way, it would be unfeasible because, as we have seen, storage on devices has gotten faster but smaller. To solve this problem, OneDrive has a feature called Files On-Demand, which works on both Windows and Mac.

This feature makes it possible for you to see and have all cloud files listed on your machine but without taking up space on it, occupying zero bytes. Technically speaking, it is as if what we have on our machine are just "shortcuts" to the files that are online.

Tip

A really cool feature is that Files On-Demand prevents some viruses from being able to capture these files since they are not actually on your machine.

Unfortunately, this feature is not enabled by default. To enable it, you must go to the settings on your OneDrive, and on the Settings tab, enable File On-Demand...