Book Image

Microsoft 365 Fundamentals Guide

By : Gustavo Moraes, Douglas Romao
Book Image

Microsoft 365 Fundamentals Guide

By: Gustavo Moraes, Douglas Romao

Overview of this book

With its extensive set of tools and features for improving productivity and collaboration, Microsoft 365 is being widely adopted by organizations worldwide. This book will help not only developers but also business people and those working with information to discover tips and tricks for making the most of the apps in the Microsoft 365 suite. The Microsoft 365 Fundamentals Guide is a compendium of best practices and tips to leverage M365 apps for effective collaboration and productivity. You'll find all that you need to work efficiently with the apps in the Microsoft 365 family in this complete, quick-start guide that takes you through the Microsoft 365 apps that you can use for your everyday activities. You'll learn how to boost your personal productivity with Microsoft Delve, MyAnalytics, Outlook, and OneNote. To enhance your communication and collaboration with teams, this book shows you how to make the best use of Microsoft OneDrive, Whiteboard, SharePoint, and Microsoft Teams. You'll also be able to be on top of your tasks and your team's activities, automating routines, forms, and apps with Microsoft Planner, To-Do, Power Automate, Power Apps, and Microsoft Forms. By the end of this book, you'll have understood the purpose of each Microsoft 365 app, when and how to use it, and learned tips and tricks to achieve more with M365.
Table of Contents (18 chapters)

Creating shared folders

When there is a need for collaboration to build or even edit a set of documents, sharing individual links is not effective, but it is possible to achieve the same sharing with folders.

Before we talk about the benefits of folders, we need to understand a little bit about the background and operation of library sharing.

There are two main tabs on your OneDrive online portal (Figure 6.10) – OneDrive (in this case Gustavo Moraes) (1) and Shared libraries (2). In the second tab are all the group folders you belong to, and the groups can be both Microsoft Teams teams and SharePoint portals. In the first tab, specifically in the Shared item, you will find all the documents and folders shared with you and whether they came from people or teams that you do not belong to (such as a folder of company logos that is within the marketing team that you do not belong to):

Figure 6.10 – The OneDrive online menu

Now, with these concepts...