Book Image

Alfresco 4 Enterprise Content Management Implementation

Book Image

Alfresco 4 Enterprise Content Management Implementation

Overview of this book

Alfresco 4 has improved a lot with its new and advanced concepts for content management. Users have been waiting for a book that covers these concepts along with security, dashboards, and the configuration features of Alfresco 4. Alfresco 4 Enterprise Content Management Implementation is a well-crafted and easy-to-use book, and it is a complete guide to implementing enterprise content management for your business needs using Alfresco 4. It covers the enhanced document management, integration with standard productivity tools, and various integration options with proven external applications. This book will take you through a number of clear, practical sections that will help you to make a proper decision for your business needs using standard practices with Alfresco's Document Management and various third-party integrations You will learn how to install, administer, and manage your entire application. The concepts of mapping your business documents by extending content models and achieving your complex business process using Workflow models and business rules will be discussed in this book. Integration with various third party tools like MS Office, Mobile Application, Outlook, Liferay, Ephesoft, and Kofax will also be covered. You will learn to create your own custom workflow using Activiti BPMN 2.0 Process Designer and also maintain and administrate the entire application.This book explains everything you need to know to manage your documents using standard processes and mechanisms.
Table of Contents (21 chapters)
Alfresco 4 Enterprise Content Management Implementation
Credits
About the Authors
About the Reviewers
www.PacktPub.com
Preface
Index

Library services


Library services are the common document management functions for controlling the users with permissions to create multiple instances of a document (versioning) and the users with access a document to make changes (checking-in/out).

Versioning

So far, you have learned about creating spaces, adding files, and editing them. You might have more than one person who can edit a document. What if somebody edits a document, and removes a useful piece of information? Well, you can use versioning features to avoid such issues.

Versioning allows history of previous versions of a content to be kept. Content needs to be versionable for versions to be kept. You can enable versioning in four different ways:

  • Individually: To enable versioning for an individual content item, go to the View Details page and click on the Allow Versioning link. The screenshot on the next page illustrates the way to enable versioning on an individual content item.

  • Using Smart Spaces: A business rule can be set...