Book Image

Web Content Management with Documentum

Book Image

Web Content Management with Documentum

Overview of this book

One of the world leaders in Enterprise Content Management, the EMC Documentum family of applications helps you manage all types of content across multiple departments within a single repository. With the Web Content Management suite of applications, you can efficiently manage content and underlying processes for your Web properties, and ensures that they are responsive to business needs. To fully realize the power of this system can seem daunting, but this book will help you achieve that. With easy to follow examples, this book will take you the simplest and most straightforward route to success. Along the way, you will learn insights that only a seasoned professional would know. Packed with practical examples, you will get hands-on with the powerful features of Documentum to grow your skills and confidence. You will see tips and tricks to handle complexities of the system, and avoid the common errors that waste your time. From installing and getting started with Documentum, you will see how to design and develop Documentum applications, before rounding off with deployment.

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Web Content Management with Documentum
Jun, 2006 | 484 pages
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Table of Contents (33 chapters)
Web Content Management with Documentum
Web Content Management with Documentum
Credits
Credits
About the Author
About the Author
Acknowledgements
Acknowledgements
Preface
Preface
Free Chapter
1
Content and Documentum
Content and Documentum
1.1 Need for an Effective CMS
1.2 Qualities of a Good CMS
1.3 Why Documentum?
1.4 Documentum Features
1.5 Summary
2
Documentum Essentials
Documentum Essentials
2.1 Documentum Cornerstone
2.2 Docbase
2.3 DocBroker
2.4 DocApp
2.5 Object Types
2.6 Attributes
2.7 DQL
2.8 API
2.9 Cabinets and Folders
2.10 Versioning
2.11 Lifecycles
2.12 Workflows
2.13 Summary
3
Documentum Advanced Concepts
Documentum Advanced Concepts
3.1 DMCL
3.2 DFC
3.3 BOF
3.4 WDK
3.5 Web Publisher
3.6 ACL
3.7 Alias Set
3.8 Users and Groups
3.9 Renditions
3.10 Registered Tables
3.11 Data Dictionary
3.12 Methods and Jobs
3.13 Summary
4
Web Content Management System
Web Content Management System
4.1 When Should you Use a WCM System?
4.2 When Should you Not Use a WCM System?
4.3 Documentum WCM Architecture
4.4 How do you Enter Content in the System?
4.5 Where and How is the Content Stored?
4.6 How do you Perform System Administration?
4.7 How do you Create Multiple Renditions of the Content?
4.8 How do you Publish Content to a Website?
4.9 How do you Query the Published Content for Displaying on Websites?
4.10 How do you Deploy Website Content to a Server Farm?
4.11 Summary
5
Setting Up the Documentum Suite
Setting Up the Documentum Suite
5.1 Installing Content Server
5.2 Installing Content Server 5.2.5
5.3 Installing Content Server 5.2.5 SP2
5.4 Summary
6
Creating Our First Docbase
Creating Our First Docbase
6.1 Creating a Docbase
6.2 Installing Web Publisher Server Files and DocApp
6.3 Beginning Installation
6.4 Stopping and Starting Docbase and DocBroker
6.5 dmcl.ini
6.6 server.ini
6.7 Summary
7
Setting Up Publishing
Setting Up Publishing
7.1 SCS Source 5.2.5
7.2 SCS Target 5.2.5
7.3 Summary
8
Setting Up Documentum Application Builder
Setting Up Documentum Application Builder
8.1 Documentum Application Builder
8.2 Installing DAB 5.2.5 SP2
8.3 Summary
9
Setting Up Documentum Administrator and Web Publisher
Setting Up Documentum Administrator and Web Publisher
9.1 Documentum Administrator
9.2 Web Publisher
9.3 Summary
10
Designing Documentum Applications
Designing Documentum Applications
10.1 Case Study—Simple Newspaper Website
10.2 Beginning Documentum Design
10.3 Using Documentum Application Builder (DAB)
10.4 Creating Custom Objects in DocApp
10.5 Summary
11
Designing and Creating Custom Object Types
Designing and Creating Custom Object Types
11.1 Creating Object Types
11.2 Designing and Creating Custom Attributes of Object Type(s)
11.3 Adding Attributes to an Object Type
11.4 Querying Registered Tables using DQL for Value Assistance
11.5 $value() Keyword
11.6 Summary
12
Creating Lifecycles, Alias Sets, and Permission Sets
Creating Lifecycles, Alias Sets, and Permission Sets
12.1 Alias Sets in a Lifecycle
12.2 Creating an Alias Set
12.3 Creating Permission Sets
12.4 Creating a Custom Lifecycle
12.5 Promoting and Demoting Content through a Lifecycle
12.5 Expiring Content
12.6 Summary
13
Working with Web Publisher Template Files
Working with Web Publisher Template Files
13.1 Creating a Template File
13.2 Summary
14
Creating Rules Files
Creating Rules Files
14.1 Creating a Rules File
14.2 Final Template in Web Publisher Editor
14.3 Miscellaneous Rules File Widgets
14.4 Summary
15
Creating Presentation Files
Creating Presentation Files
15.1 Creating a Presentation File
15.2 Viewing Content Renditions
15.3 Reapplying Presentation Files
15.4 Using XDQL in Stylesheets
15.5 XDQL Example in XSL Stylesheet
15.6 Create_Dynamic_Content Job
15.7 Summary
16
Folder Mapping
Folder Mapping
16.1 Anatomy of the FolderMap.xml File
16.2 Limitations of Folder Map
16.3 Folder Mapping Examples
16.4 Summary
17
Using Instruction Files
Using Instruction Files
17.1 Limitations of Instruction Files
17.2 Instruction File Examples
17.3 Summary
18
Automatic Property Extraction (APE)
Automatic Property Extraction (APE)
18.1 How Automatic Property Extraction Works
18.2 Simple Example for Automatic Property Extraction
18.3 Testing our First XML Application
18.4 Populating Repeating Attributes using Automatic Property Extraction
18.5 Testing the Second XML Application
18.6 Using Two-Way Attribute Extraction
18.7 Testing the Two-Way Attribute Extraction XML Application:
18.8 Summary
19
Working with Workflows
Working with Workflows
19.1 Designing Custom Workflows
19.2 Setting Up a Custom Workflow Template
19.3 Creating a Custom Workflow Template
19.4 Adding a Package to Connection Flows
19.5 Summary
20
Testing Custom Workflows
Testing Custom Workflows
20.1 Creating Users for Workflow in Documentum
20.2 Submitting Content to the Custom Workflow
20.3 Summary
21
Publishing from Docbase Using SCS
Publishing from Docbase Using SCS
21.1 Limitations of SCS
21.2 Publishing Types
21.3 Steps for Setting Up a Site Publishing Configuration
21.4 Testing and Publishing Using Site Publishing Configuration
21.5 Published Data
21.6 Unlocking Locked Publishing Operations
21.7 Monitoring the SCS Source Status
21.8 Summary
22
Web Viewing Content Files
Web Viewing Content Files
22.1 Prerequisites
22.2 Setting Up and Using Web View
22.3 Testing Web View
22.4 Summary
23
Using DFC
Using DFC
23.1 Introduction to DFC
23.2 Environment Readiness
23.3 Simple Example Demonstrating DFC Usage
23.4 Creating and Linking a File in a Docbase Cabinet
23.5 Running Docbase Methods via DFC
23.6 Creating Users in Docbase with DFC
23.7 Summary
24
Configurations and Customizations Using WDK
Configurations and Customizations Using WDK
24.1 WDK Directory Structure
24.2 WDK Application Elements
24.3 A Simple WDK Configuration Example
24.4 A Simple WDK Customization Example
24.5 Summary
25
Documentum Deployment
Documentum Deployment
25.1 DocApp Migration
25.2 Configuring DocApp Objects and Creating/Installing a DocApp Archive
25.3 Deployment of Web Publisher Code and Custom Scripts
25.4 Summary
26
Using DQL and API Commands
Using DQL and API Commands
26.1 DQL
26.2 API
26.3 Summary
Frequently Asked Questions and Answers
Frequently Asked Questions and Answers
New Features and Enhancements in Release 5.3
New Features and Enhancements in Release 5.3
B.1 Content Server Changes
B.2 Object Types Changes
B.3 API and DQL Changes
B.4 DFC Changes
B.5 BOF Changes
B.6 Application Builder and Application Installer Changes
B.7 WDK Changes
B.8 Documentum Administrator Changes
B.9 Web Publisher Changes

19.1 Designing Custom Workflows

It is essential to design your workflows well before jumping off to creating them. Understand the need for workflows from your business (end) users. Understand how many levels of review they need and what actions need to be formed on content by which groups/users before publishing the content to a running website.

We will take a simple example in this chapter and create a workflow with the activities/tasks mentioned below. (Make sure that you customize/extend this sample workflow as per your business requirements by removing/altering existing activities or adding some more activities if need be.)

  1. 1. Content created by content authors will be submitted to the workflow.

  2. 2. The system automatically promotes the content to the Staging lifecycle state at this point.

  3. 3. Content (in the form of workflow tasks) reaches the Inboxes of all content manager group users for a round of review.

  4. 4. The first content manager user to acquire the workflow task gets to review it...

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