Book Image

Microsoft Dynamics GP 2013 Financial Management

By : Ian Grieve
Book Image

Microsoft Dynamics GP 2013 Financial Management

By: Ian Grieve

Overview of this book

Microsoft Dynamics GP 2013 is a mature accounting software, ERP application, which is aimed at making life easier for financial professionals. This book is to assist readers in improving their use of Microsoft Dynamics GP by showing them how to get the most out of the financial aspect of the system. Microsoft Dynamics GP 2013 Financial Management is intended to add value to your organization by making use of additional modules and processes by introducing readers, new or experienced, to some of the financial management modules of Dynamics GP, such as Analytical Accounting, Cash Flow Management, and Encumbrance Management. Microsoft Dynamics GP 2013 Financial Management introduces the six essential financial modules. You will get acquainted with accounting to enable reporting, before gaining an oversight into inflow and outflow of cash. Budget studies cover all aspects of budget use in Dynamics GP for comparing actual figures against the budgets created and maintained within the system. The final chapters cover PO Commitments and Encumbrance Management; two sides of the same coin. Both modules allow for the control of purchasing by either committing or encumbering the transactions and preventing overspending.

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Microsoft Dynamics GP 2013 Financial Management
Ian Grieve
Sep, 2013 | 110 pages
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Table of Contents (14 chapters)
Microsoft Dynamics GP 2013 Financial Management
Microsoft Dynamics GP 2013 Financial Management
Credits
Credits
About the Author
About the Author
Acknowledgement
Acknowledgement
About the Reviewers
About the Reviewers
www.PacktPub.com
www.PacktPub.com
Preface
Preface
Free Chapter
1
Analytical Accounting
Analytical Accounting
Creating default records
Setting up posting options
Activating Analytical Accounting
Assigning security roles and tasks
Configuring Analytical Accounting options
Configuring Assignment Setup
Creating transaction dimensions and dimension codes
Setting up an accounting class
Granting user access to transaction dimensions
Entering a transaction with Analytical Accounting information
Creating an Analytical Accounting budget
Year-end processing
Activating Analytical Accounting in an existing system
Analytical Accounting inquiries
Analytical Account SmartLists
Summary
2
Cash Flow Management
Cash Flow Management
Creating a cash flow forecast
Using the Cash Flow Calendar
"What if?" transactions
Summary
3
Budget Creation and Maintenance
Budget Creation and Maintenance
Creating a budget with Microsoft Excel
Maintaining budgets
Combining budgets
Entering budget transactions
Summary
4
Budget Reporting
Budget Reporting
Inquiries
Account Rollup Inquiry
Detailed budget report
Budgets in Management Reporter 2012
Summary
5
Purchase Order Commitments
Purchase Order Commitments
Enabling PO Commitments
Entering a Purchase Order Commitment
Budget vs Actual & Committed Inquiry
Summary
6
Encumbrance Management
Encumbrance Management
Setting up Encumbrance Management
Encumbrance statuses
Transaction entry
Encumbrance inquiries
Encumbrance Reports
Year-end processes
Summary
Index
Index

Setting up an accounting class

An accounting class is a group of accounts used to determine for which accounts analysis information can be entered. The Analytical Transaction Entry window can only be opened, when entering transactions, if the account has been assigned to an account class.

To create an accounting class, perform the following steps:

  1. Open the Accounting Class Maintenance window in Dynamics GP by selecting Administration from the navigation pane on the left, and then clicking on Accounting Class in the area page under Cards | Financial | Analytical Accounting.

  2. Enter MARKETING in the Class ID field.

  3. Enter Marketing Channels in the Description 1 field.

  4. In the Enable Reporting On frame, mark the checkboxes next to Customers and Vendors, which will allow the customer number or vendor ID to be stored for reporting purposes, along with the transaction dimensions.

  5. Change the Analysis Type of MARKETING to Required, and leave any other Trx Dimension column's Analysis Type as the default, Not allowed.

    Note

    The other types of Analysis Type available are Fixed, where a default Trx Dimension Code value must be selected, and cannot be changed during transaction entry; Optional, where a Trx Dimension Code can be selected, if desired; and Not allowed, which prevents the accounting class having access to the transaction dimension.

  6. To assign accounts to the Accounting class, click on the Accounts button in the bottom-right corner of the window, and when prompted click on Save to save the Accounting class.

  7. Enter 000-6610-00 in the Search by Account Number field, and press Tab.

  8. Mark the checkbox in the Link column next to 000-6610-00 to link it to the MARKETING accounting class.

  9. Close the Account Class Link window.

  10. Click on Save, and close the Accounting Class Maintenance window.

Analytical Accounting allows the creation of multiple accounting classes, which can each be allocated an unlimited number of accounts. However, any account can only be allocated to a single accounting class.

The accounting class defines which analysis codes are required, optional, or not allowed for the allocated accounts.

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