Book Image

Alfresco Enterprise Content Management Implementation

By : Munwar Shariff
Book Image

Alfresco Enterprise Content Management Implementation

By: Munwar Shariff

Overview of this book

<p>Alfresco offers true Enterprise Content Management (ECM) and aspires to be "Documentum fast and free", and was founded by a former Documentum executive. Alfresco can store a wide range of digital content in flexible, smart "spaces". Content is accessible through a web interface, shared network folders, FTP, WebDav, and other methods.<br /><br />Users can set up Alfresco to process content in certain ways, according to business rules and workflow requirements. It can also apply version control to documents automatically, making it easy and safe to collaborate and update documents.<br /><br />Alfresco is regarded as the most powerful open-source enterprise content management system. Using Alfresco, administrators can easily create rich, shared content repositories. This book shows you how to unleash this power to create collaborative working systems in your enterprise.</p>

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Alfresco Enterprise Content Management Implementation
Munwar Shariff
Jan, 2007 | 356 pages
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Table of Contents (19 chapters)
Alfresco
Alfresco
Credits
Credits
Foreword
Foreword
About the Author
About the Author
About the Editor
About the Editor
Preface
Preface
Free Chapter
1
Introduction to Alfresco
Introduction to Alfresco
Overview of Alfresco
How You Can Benefit from Alfresco
How does the Future Look with Alfresco?
Implementing an Example Solution Using Alfresco
Where do You get More Information?
Summary
2
Installing and Getting Started with Alfresco
Installing and Getting Started with Alfresco
Installing Alfresco
Introduction to the Web Client
Getting Started with Content Creation
Summary
3
Planning
Planning
Follow Best Practices
Start with Basic Configuration
Create a Blueprint for Your Application
Summary
4
Implementing Membership and Security
Implementing Membership and Security
Alfresco Membership and Security Model
Manage System Users
Individual User Access
Manage User Groups
Extend Security Permissions and Roles
Secure Your Spaces
Secure Your Content
Choosing the Right Security Model for You
Migrate Existing Users to Alfresco
Summary
5
Implementing Document Management
Implementing Document Management
Managing Spaces
Managing Content
Library Services
Categorizing Content
Recovering Deleted Content
Use Network Drives to Manage Content
Data Dictionary and Space Templates
Migrating Existing Content into Alfresco
Summary
6
Implementing Business Rules
Implementing Business Rules
Using Business Rules on Spaces
Built-In Business Rules
Applying Business Rules to Individual Content
Handling Content Transformations
Executing JavaScript as Business Rules
Scheduled Actions
Summary
7
Extending the Alfresco Content Model
Extending the Alfresco Content Model
Custom Configuration
A Custom Aspect
Custom Content
Custom Associations
Full Auditing
Summary
8
Search
Search
Search Overview
Advanced Search
Extending the Search Form
Using a Saved Search as a Report
Configuring the Alfresco Search Engine
Summary
9
Implementing Workflow
Implementing Workflow
Introduction to the Alfresco Workflow Process
Simple Workflow
Advanced Workflows
Adhoc Task-Based Workflow
Review and Approve Workflow
Creating Custom Advanced Workflows
Summary
10
Collaboration and Syndication
Collaboration and Syndication
Using Alfresco as a Collaborative Framework
Discussion Forums for Collaboration
Interdepartment Collaboration Using Spaces
Content Collaboration
RSS Syndication
Summary
11
Customizing the User Interface
Customizing the User Interface
Configuring the Web Client
User Configurable Dashboards
Presentation Templates
Summary
12
Maintaining the System
Maintaining the System
Exporting and Importing of Content
Data Backup
General Maintenance Tips
Upgrading to New Versions of Alfresco
Summary
13
Implementing Imaging and Forms Processing
Implementing Imaging and Forms Processing
Introduction
Example Imaging Solution with Workflow
OCR Integration
Integration with Kofax Ascent Capture
Integration with an eCopy-Enabled Scanner
Summary

Categorizing Content

Categorization helps to classify information in a number of ways. Various technologies use various terminologies such as hierarchies, taxonomies, and ontology for the same concept.

In Alfresco, all content can be linked to one or more categories. Categories are defined and managed by administrators only. Categories can have sub-categories and there is no limitation on the number of categories or the depth of the hierarchy.

Categorization aids in searching and the advanced search form in Alfresco allows you to search the content filtered by various categories.

Managing Categories

Follow the steps below to create two new categories called Technology and Products for your example application.

  1. 1. In any space, click on the Administration Console icon in the top tool bar. The Administration Console pane appears.

  2. 2. Click on the Category Management link. The Category Management pane appears as shown in the following screenshot. Notice the existing categories such as Software...

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