Balancing subledgers such as accounts payable or accounts receivable to the GL can be a time consuming process at period end. A common reason that a subledger doesn't match the corresponding account in the general ledger is that a user has made an entry directly to the general ledger.
Transactions in Dynamics GP generally flow down from subledgers into the general ledger. With rare exceptions, transactions made in the general ledger do not flow back upstream to a subledger. This means that when users make an entry directly to a general ledger account, the information doesn't flow back up to a related subledger, resulting in an out of balance situation.
A scenario like this is easily prevented by disabling an often overlooked feature known as Allow Account Entry. Disabling the Allow Account Entry setting prevents entries directly to the general ledger for certain accounts. When this feature is deactivated for an account, transactions...