Book Image

Turning Spreadsheets into Corporate Data

By : Bill Inmon
Book Image

Turning Spreadsheets into Corporate Data

By: Bill Inmon

Overview of this book

Spreadsheets are a popular way to store and communicate business data, but, although they are easy to create and update, they are not reliable enough to be used for making important corporate decisions. With this book, you can gain insight into how to maintain spreadsheets, how to format them, and then convert them into a database of reliable and useful information. Turning Spreadsheets into Corporate Data starts with a quick history of spreadsheet usage. You’ll learn the basics of formatting spreadsheets, including how to handle special characters and column headings, and how to convert the spreadsheet first into an intermediate database and then into corporate data. You will also learn how to utilize the mnemonic dictionary that is created along with the intermediate database. The later chapters discuss the immutability of data and the importance of organizational and political considerations during the data transformation. By the end of this book, you’ll have the skills and knowledge needed to convert your spreadsheets into reliable corporate data.
Table of Contents (16 chapters)
Free Chapter
1
Introduction
14
13: Case Study
15
Glossary
16
Index

4: The PDF Spreadsheet

Spreadsheets are usually created in a Microsoft Excel (.xls) format. There are a lot of advantages to creating, transporting, and using the spreadsheet in that format. The primary advantage of spreadsheets in the .xls format is one of universal understanding. The second advantage is the xlstab control characters are not lost when looking at a spreadsheet as an .xls document.

But people frequently use the Adobe .pdf format to read and transport the .xls spreadsheet. Many think that more convenient to save or store the spreadsheet in a .pdf format.

For most purposes, storing the spreadsheet in a .pdf format is acceptable. But for the purpose of transforming the spreadsheet into corporate data, the .pdf formatting of a spreadsheet is not ideal.

The reason why .pdf spreadsheets are not very helpful for creating corporate data is fairly straightforward. Remember that when a spreadsheet is stored in an .xls format, it contains an internal view including special...