Book Image

Alfresco 3 Enterprise Content Management Implementation

Book Image

Alfresco 3 Enterprise Content Management Implementation

Overview of this book

Alfresco 3.0 has generated a lot of curiosity with its new content management features. Users have been waiting for a book that covers these concepts along with the security, dashboards, and configuration features of Alfresco 3. Alfresco 3 includes Alfresco Surf, a new N-Tier Architecture, which delivers scalability and accommodates more users on existing hardware resources. This new release also includes a draft implementation of the CMIS specification, and Microsoft Office SharePoint Protocol support. The new multi-tenancy features enable Alfresco ECM to be configured as a single-instance multi-tenant environment. This well-crafted and easy-to-use book is a complete guide to implementing enterprise content management in your business using Alfresco 3. It covers the enhanced document management, a new web-based collaborative application called Alfresco Share, and various integration options with external applications. Alfresco 3 offers true Enterprise Content Management (ECM) by providing an open source alternative to Microsoft SharePoint, Documentum, and Interwoven. It is the most popular Java-based CMS with over 1.5 million downloads, 50,000 live sites, 74,000 community members, and with more than 150 application extensions in forge. This book guides you through creating smart, collaborative content repositories and shows how to use Alfresco 3 to create more elegant document sharing, better collaborative working, and reliable automated workflow processes. The book also explains how administrators can set up Alfresco 3 for multiple business units as a single-instance multi-tenant environment. Business users can leverage Alfresco Share, a new built-in web-based collaborative content management application bundled with Alfresco repository. It simplifies capturing, sharing, and retrieval of information across virtual teams. This book shows you how to unleash the power of Alfresco 3 to create collaborative working systems in your enterprise
Table of Contents (22 chapters)
Alfresco 3 Enterprise Content Management Implementation
About the Author
About the Co-Authors
About the Reviewers

Manage user groups

Alfresco comes with one default user group called EVERYONE. The EVERYONE group logically includes all of the system users, irrespective of the groups they belong to. This is useful to give read access to everyone on certain common spaces—for example, HR Policies. You can create and manage your own groups. In order to create groups, log in to the Alfresco Explorer as an administrator.

Create groups and subgroups

Before adding a group or subgroup (hierarchical groups), you will need to finalize the group names. The group name (identifier) should be unique and cannot be changed once it has been set.

Refer to the first figure in this chapter for the list of groups to be created for your intranet. Follow the steps that are mentioned next in order to create a group:

  1. In any space, click on the Administration Console icon. The Administration Console pane appears.

  2. Click the Manage User Groups link. The Groups Management pane appears.

  3. In the header, click Create | Create Group. The...